Real Estate Administrator/listing Coordinator

2 days ago

Stoney Creek, Canada Royal LePage Macro Realty Full time

We are currently seeking a dynamic and motivated individual to join our team as a _Real Estate Administrator/Listings Coordinator_.

As a Listing Coordinator, your responsibilities will encompass broker-loading listings onto MLS platforms with precision and efficiency, showcasing your expertise in tools such as ITSO Matrix, REALM & BrokerBay. You will be the creative force behind crafting compelling marketing materials that highlight the unique features of each property, ensuring its optimal presentation to potential buyers. Attention to detail is crucial in this role, as it involves reviewing and maintaining all documentation submitted to the brokerage, ensuring that paperwork is completed as per up-to-date regulations, and facilitating a smooth and compliant process for all involved parties.

Administrative Duties:

- Manage multi-line phone system, handle client inquiries professionally, providing outstanding customer service and acting as the first point of contact for the brokerage
- Greet and assist clients and visitors in a friendly and professional manner
- Booking & confirming showings through BrokerBay platform
- Provide support to Sales Representatives within the brokerage
- Communicate effectively with clients, vendors, and team members
- Assist with general office tasks such as photocopying, filing, and incoming/outgoing mail

Listing Coordinator Duties:

- Take ownership of the listing process, including brokerloading new listings, updating property details, and ensuring accurate data entry across multiple platforms
- Ensure all paperwork submitted for property listings is filled out correctly and fully signed
- Handle Amendments, Suspensions, and Cancellations accordingly
- Stay up to date on all forms, rules, regulations, and ensure brokerage compliance
- Prepare and distribute marketing materials for properties (feature sheets, brochures, postcards etc.)
- Validate the completion of each file, requesting missing information as needed

Qualifications:

- High School Diploma or Equivalent
- Previous experience in a real estate administrative role is a MUST
- Knowledge of real estate industry terminology and practices
- Extensive knowledge of real estate systems such as MLS, BrokerBay, Geowarehouse and Authentisign
- Proficiency with collaborative systems such as Google Workspace, Slack, and Trello
- Familiarity with CRMs and database entry/maintenance
- Efficient in multi-tasking, prioritizing and meeting deadlines in a fast-paced environment
- Ability to be productive independently and collaboratively as part of a team

**About Us**

Royal LePage Macro Realty is an established Real Estate Brokerage located in Stoney Creek, ON. We are professional, inclusive and supportive. Our goal is to deliver innovative services and market information with superior client satisfaction, all the while making a meaningful contribution to the communities in which we live and work. We are proud of the integrity and professionalism of our REALTORS®.

If you’re organized, proactive, and eager to be a vital part of our team, we want to hear from you

Pay: $18.00-$22.00 per hour

Expected hours: 40 per week

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Real Estate Administration: 1 year (required)

Work Location: In person

  • New Home Sales Administrator

    2 weeks ago

    Stoney Creek, Canada RARE Real Estate Inc. Full time

    **New Home Sales Administrator at RARE Real Estate Inc.** - Accpeting applicants in: Stoney Creek, Hamilton, Grimsby, St. Catherines, Burlington, Oakville _ - Full-Time _ - Regular work hours: 11am-7pm on weekdays, 11am-5pm on weekends _ **Position Overview** The New Home Sales Administrator plays a pivotal role within our team, responsible for...

  • New Home Sales Representative

    2 weeks ago

    Stoney Creek, Canada RARE Real Estate Inc. Full time

    **New Home Sales Representative at RARE Real Estate Inc.** - Accpeting applicants in: Stoney Creek, Hamilton, Grimsby, St. Catherines, Burlington, Oakville _ - Full-Time _ - Regular work hours: 11am-7pm on weekdays, 11am-5pm on weekends _ **Position Overview** The New Home Sales Associate is the face of a preconstruction project, guiding potential buyers...

  • Real Estate Assistant

    2 days ago

    Pincher Creek, Canada Grassroots Realty Group - Pincher Creek Full time

    **Job Description: Real Estate Assistant - Transaction Manager** - Prep Occasional Offers - Schedule Showings with clients - Digital File Management - Paperwork Organization (receipts, etc.) - Update and manage client information in a CRM - Dealing with clients administratively as needed - Run the deal-by-deal client survey - Manage the follow-up system -...

  • Administrative Coordinator

    2 weeks ago

    Stoney Creek, Ontario, Canada Pivot + Edge Full time

    Job description Premium Plus Tool Repair and Packaging Inc. is a proudly Canadian company with the motto "service that sells." This means we repair your tools properly and promptly to get you up and running again as soon as possible.We feel that it's our responsibility to get your strapping tool right back into circulation; safely and expediently. When we...

  • Legal Assistant

    2 weeks ago

    Stoney Creek, Canada Grechi Carter Hamilton Full time

    **Job Summary**: Grechi Carter Hamilton is a Stoney Creek law firm specializing in Real Estate and Corporate law. We are seeking a Legal Assistant with 5 years experience to support our team. We pride ourselves in exceptional client service and are driven by our commitment to professional excellence. - Highly self-motivated, friendly and professional -...

  • Legal Assistant

    1 week ago

    Stoney Creek, Canada Grechi Carter Hamilton Full time

    **Job Summary**: Grechi Carter Hamilton is a Stoney Creek law firm specializing in Real Estate and Corporate law. We are seeking a Legal Assistant with 5 years experience to support our team. We pride ourselves in exceptional client service and are driven by our commitment to professional excellence. - Highly self-motivated, friendly and professional -...

  • Project Coordinator/administrator

    2 weeks ago

    Stoney Creek, Canada Senate Flooring.Inc. Full time

    We're looking for a reliable Project Coordinator/Administrator to perform tasks that will assist in the managmant of our projects. You will be responsible for administering and organizing all types of projects, from simple activities to more complex plans. As a Project Coordinator/Administrator, you must be accurate and reliable in handling accounts and...

  • Administrative Assistant- HR

    4 days ago

    Stoney Creek, Ontario, Canada Clearford Full time

    OVERVIEW OF COMPANYClearford is a long-established leader in the water management sector that has been delivering innovations for over twenty-five years. Clearford's integrated water infrastructure solutions deliver sector-leading efficiency and reliability to our customers. Clearford provides comprehensive support for any water infrastructure challenge, at...

  • Dispatch Administrator

    2 weeks ago

    Stoney Creek, Canada Joseph Transportation Group Full time

    **Dispatch Administrator** **Reports to**: General Manager - Waste/Bulk Operations Administrator Supervisor **Job Summary**: The Dispatch Administrator is responsible for coordinating the scheduling and dispatching of personnel, vehicles, and/or equipment to appropriate locations based on customer requests, operational needs, or service requirements. This...

  • Administrative Assistant- HR

    2 days ago

    Stoney Creek, Ontario, Canada Clearford Water Systems Full time

    Job SnapshotTitle:Administrative Assistant- HRLocation:Stoney Creek, ONCategory:Human ResourceDivision:ClearfordLevel:Entry Level - IntermediateSchedule:Full Time - Fixed Term ContactCompensation:SalaryTravel:YesDate Posted:2026/01/22Contact:Overview of CompanyClearford is a long-established leader in the water management sector that has been delivering...