Real Estate Administrator/listing Coordinator

1 week ago

Stoney Creek, Canada Royal LePage Macro Realty Full time

We are currently seeking a dynamic and motivated individual to join our team as a _Real Estate Administrator/Listings Coordinator_.

As a Listing Coordinator, your responsibilities will encompass broker-loading listings onto MLS platforms with precision and efficiency, showcasing your expertise in tools such as ITSO Matrix, REALM & BrokerBay. You will be the creative force behind crafting compelling marketing materials that highlight the unique features of each property, ensuring its optimal presentation to potential buyers. Attention to detail is crucial in this role, as it involves reviewing and maintaining all documentation submitted to the brokerage, ensuring that paperwork is completed as per up-to-date regulations, and facilitating a smooth and compliant process for all involved parties.

Administrative Duties:

- Manage multi-line phone system, handle client inquiries professionally, providing outstanding customer service and acting as the first point of contact for the brokerage
- Greet and assist clients and visitors in a friendly and professional manner
- Booking & confirming showings through BrokerBay platform
- Provide support to Sales Representatives within the brokerage
- Communicate effectively with clients, vendors, and team members
- Assist with general office tasks such as photocopying, filing, and incoming/outgoing mail

Listing Coordinator Duties:

- Take ownership of the listing process, including brokerloading new listings, updating property details, and ensuring accurate data entry across multiple platforms
- Ensure all paperwork submitted for property listings is filled out correctly and fully signed
- Handle Amendments, Suspensions, and Cancellations accordingly
- Stay up to date on all forms, rules, regulations, and ensure brokerage compliance
- Prepare and distribute marketing materials for properties (feature sheets, brochures, postcards etc.)
- Validate the completion of each file, requesting missing information as needed

Qualifications:

- High School Diploma or Equivalent
- Previous experience in a real estate administrative role is a MUST
- Knowledge of real estate industry terminology and practices
- Extensive knowledge of real estate systems such as MLS, BrokerBay, Geowarehouse and Authentisign
- Proficiency with collaborative systems such as Google Workspace, Slack, and Trello
- Familiarity with CRMs and database entry/maintenance
- Efficient in multi-tasking, prioritizing and meeting deadlines in a fast-paced environment
- Ability to be productive independently and collaboratively as part of a team

**About Us**

Royal LePage Macro Realty is an established Real Estate Brokerage located in Stoney Creek, ON. We are professional, inclusive and supportive. Our goal is to deliver innovative services and market information with superior client satisfaction, all the while making a meaningful contribution to the communities in which we live and work. We are proud of the integrity and professionalism of our REALTORS®.

If you’re organized, proactive, and eager to be a vital part of our team, we want to hear from you

Pay: $18.00-$22.00 per hour

Expected hours: 40 per week

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Real Estate Administration: 1 year (required)

Work Location: In person

  • Real Estate Assistant

    1 week ago

    Pincher Creek, Canada Grassroots Realty Group - Pincher Creek Full time

    **Job Description: Real Estate Assistant - Transaction Manager** - Prep Occasional Offers - Schedule Showings with clients - Digital File Management - Paperwork Organization (receipts, etc.) - Update and manage client information in a CRM - Dealing with clients administratively as needed - Run the deal-by-deal client survey - Manage the follow-up system -...

  • Sales Coordinator

    4 days ago

    Stoney Creek, Canada Losani Homes Full time

    **Job Responsibilties** - Maintains and updates information in the Homefront Database System - Review and verification of all sales related documents in preparation of acceptance, maintains and updates all sales records, including deposit and changes in sales software. - Verify all details of the contract are accurate including but not limited to base price...

  • Facilities Coordinator

    1 week ago

    Stoney Creek, Canada FirstOntario Credit Union Full time

    **Division**:Retail Banking*** **Reporting to**:Director, Facilities & Construction Management*** **Career Level**:Staff*** **Pay Type**:Salaried*** **Job Overview** The Coordinator, Facilities is responsible for the management of FirstOntario’s facilities, ensuring the property is maintained to meet legal standards and FirstOntario...

  • Administrative Coordinator

    6 days ago

    Stoney Creek, Canada A Plus Air Systems Full time

    The duties of the Enercare Coordinator are to look after the day-to-day administrative requirements of our Enercare Contract. The following is an outline of the responsibilities but may, or may not include all duties. **Salary**: $21.00 per hour Schedule: - 8 hour shift **Education**: - DCS / DEC (required) **Experience**: - Administrative: 3 years...

  • Administrative Coordinator

    2 weeks ago

    Stoney Creek, Canada A Plus Air Systems Full time

    The duties of the Enercare Coordinator are to look after the day-to-day administrative requirements of our Enercare Contract. The following is an outline of the responsibilities but may, or may not include all duties. **Salary**: Up to $21.00 per hour Schedule: - 8 hour shift Ability to commute/relocate: - Stoney Creek, ON: reliably commute or plan to...

  • Application Support Specialist

    1 week ago

    Stoney Creek, ON LG A, Canada DealTrack Full time $60,000 - $65,000 per year

    About DealTrackDealTrack is transforming the way real estate professionals manage transactions. Our collaborative platform connects agents, lawyers, mortgage brokers, clients, and service providers to streamline deals from listing to close. We're on a mission to modernize real estate transactions and bring clarity, connection, and confidence to every step of...

  • Senior Corporate Accountant

    4 days ago

    Stoney Creek, Ontario, Canada Losani Homes Full time $80,000 - $120,000 per year

    About UsLosani Homes, founded in 1976 by Giovanni and Lino Losani and later joined by Fred Losani, has built a legacy of quality craftsmanship and innovative design for over four decades. Known for our distinctive homes nestled in green settings near parks and trails, we've earned over 100 homebuilding awards and have been recognized as one of Canada's Best...

  • Office Administrator

    2 weeks ago

    Stoney Creek, Canada Zelus Material Handling Full time

    Our mission is simple: To enrich the lives of our partners. Zelus is committed to providing our customers with the highest quality products and services available today, and we believe that commitment begins with hiring the best people. As a member of our Zelus family; you will join a diverse, dynamic group of highly motivated individuals that bring with...

  • Licenced Realtor

    3 days ago

    Stoney Creek, Ontario, Canada Royal LePage Macro Realty, Brokerage Full time

    About UsAt Royal LePage Macro Realty, we're redefining the new home buying experience. Our brokerage partners with one of Hamilton's most trusted builders—offering our sales agents incredible opportunities to represent beautiful new communities and grow their business.We're expanding our local New Home Sales Team and looking for driven, knowledgeable, and...

  • Operations and Marketing Manager

    2 weeks ago

    Stoney Creek, Canada REMAX Full time

    Marketing & Operations Manager **Location**: Stoney Creek / Hamilton, ON **Type**: Part-Time to Full-Time (25 hours per week average) **Compensation**: Competitive + Profit Sharing **Experience**: Marketing, Operations, or Business Management (3+ years preferred) We’re a top-performing real estate team known for our client care, strong community...