Administrative Assistant, Ottawa Regional Office

**Branch**: Regional Offices Branch

**Section**: Ottawa Regional Office

**Employment Type**: Term up to 12 months

**Position Linguistic Designation**: Bilingual (English, French)

**Position Global Linguistic Level**: C1

**Job Band**: Band 8 CULE I_II

**Salary**: $84,656.00 - $95,283.00 + $1,798.58 Bilingual Allowance

**Union**: CULE II Canadian Union of Labour Employees

**Location**: Ottawa Regional Office

**Search Area**: Internal; Membership; Public

**Closing Date**: 02/21/2025

**Who are we?**:

- Founded in 1966, The Public Service Alliance of Canada is the union that represents over 230,000 workers in every province and territory in Canada and in locations around the world. PSAC is headquartered in Ottawa with regional offices across the country. PSAC strives to enhance its members’ quality of life and has been at the front of significant and successful campaigns for workplace and human rights; Learn more about our victories.

**We will support your mental and physical health with**:

- Flexible work arrangements. Hybrid employees may have own dedicated workstations.
- Group Benefits (Health, Dental, Life Insurance, Disability Insurance, Employee and Family Assistance), such as $7,500 for mental health professionals, that are 100% p paid by employer.
- Defined Benefit Pension Plan (50/50 contribution from you and us).
- Three weeks' vacation to start, plus extra paid leave to support your wellness.
- Generous support for your professional growth and career development.
- Recreation allowance of $800 per year.

**Primary Responsibilities**:

- As part of the Regional Office Team, the Administrative Assistant provides comprehensive administrative services that enable the Regional Office to fulfill its role in a timely and credible manner. Under the direction of the Regional Coordinator, maintains the administrative aspects of the Regional Office while carrying out a wide variety of administrative, secretarial and clerical responsibilities to ensure efficient operation of the Regional Office.

**What you will bring to the table**:
**_Education/Experience_**:

- Successful completion of business and/or secretarial training, OR equivalent experience normally provided through several years of providing administrative services relevant to the duties of the position.

**_Knowledge_**:

- Good knowledge of the Public Service Alliance of Canada;
- Knowledge of the trade union objectives and activities and commitment to union and equity principles.

**_ Abilities_**:

- Ability to effectively transcribe type and perform word processing functions using Microsoft Word;
- Ability to use spreadsheets (ideally Excel) and database software (ideally Access);
- Ability to communicate orally and in writing in English:

- Ability to work cooperatively with others in a team environment;
- Proficiency in the use of a personal computer including ability to use Windows, e mail, FrontPage, and Internet;
- Ability to work independently and determine priorities under strict deadlines;

**_ Personal suitability_**:

- High degree of initiative, good judgment and problem-solving.

**What you need to know**:

- Second language skills as per the Common European Framework of Reference for Languages (CEFR) level

indicated above. Federal Government valid SLE results can be used toward this.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated

academic requirements.
- A full job description is available upon request.

**NOTES**:
**Internal applicants should submit their résumé online through the internal career site.**

The objective of the PSAC's policy on Employment Equity is to achieve equality in the workplace for women, Indigenous peoples, racialized persons, persons with Disabilities, Lesbians, Gays, Bisexuals and 2SLGBTQIA+ community people.
The Employee Self-Identification Questionnaire is an important part of the PSAC’s Employment Equity Program. All of the individual information collected from this questionnaire will be kept strictly confidential.
The statistics gathered from this survey will assist the PSAC in obtaining an accurate profile of its current workforce, which will enable us to keep an up-to-date and progressive employment equity plan.
In many cases, you may identify in more than one designated group. For example, you may identify yourself as an Indigenous person and a person with a disability and a woman.
False declaration on the Employment Equity Self-Declaration Questionnaire will be taken seriously and may prompt an investigation or further actions, as necessary.