Payroll Administrator/client Invoicing Specialist

1 week ago

Burlington, Canada Corporate Health Canada Full time

**Job Title**: Payroll Administrator / Client Invoicing Specialist

**Job Summary**

**Key Responsibilities**

**Payroll & Invoicing**:

- Process payroll for internal staff in a timely and accurate manner, ensuring compliance with applicable laws and policies.
- Generate, send, and track client invoices to ensure timely payment.
- Monitor accounts receivable and follow up on overdue invoices.
- Maintain accurate financial and payroll records, ensuring all data is up-to-date and auditable.
- Communicate with clients regarding invoicing questions, payment confirmations, and billing discrepancies.

**Travel Coordination**:

- Source and book accommodations for staff traveling nationally, ensuring cost-effectiveness and adherence to travel policies.
- Coordinate travel schedules and communicate logistics with both internal staff and clients.
- Manage travel-related expenses and ensure they are accurately billed to clients when applicable.

**Administrative & Communication**:

- Collaborate with internal departments to gather information necessary for billing and payroll processing.
- Provide support with client onboarding in terms of payroll setup and invoicing preferences.
- Prepare periodic financial and payroll reports for management review.
- Maintain confidentiality of sensitive financial and personal data.

**Qualifications & Skills**
- Proven experience in payroll administration and client invoicing (1-3 years preferred).
- Strong attention to detail and accuracy in financial data processing.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to prioritize and manage multiple responsibilities simultaneously.
- Experience with payroll systems and invoicing software (e.g., QuickBooks, ADP, or similar) is a plus.

**Join our team** and play a key role in ensuring our financial and operational processes run smoothly, while supporting our staff and clients across the country.

**Job Type**: Fixed term contract
Contract length: 3 months

Pay: $24.00-$30.00 per hour

Expected hours: 32.5 per week

**Benefits**:

- Relocation assistance

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Payroll/Invoicing: 2 years (required)

Licence/Certification:

- PCP Certification (preferred)

Work Location: In person

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