Assistant Payroll Administrator/client Invoicing

2 weeks ago


Burlington, Canada Corporate Health Canada Full time

**Job Title**: Assistant Payroll Administrator / Client Invoicing

**Job Summary**

**Key Responsibilities**

**Payroll & Invoicing**:

- Process payroll for internal staff in a timely and accurate manner, ensuring compliance with applicable laws and policies.
- Generate, send, and track client invoices to ensure timely payment.
- Monitor accounts receivable and follow up on overdue invoices.
- Maintain accurate financial and payroll records, ensuring all data is up-to-date and auditable.
- Communicate with clients regarding invoicing questions, payment confirmations, and billing discrepancies.

**Travel Coordination**:

- Source and book accommodations for staff traveling nationally, ensuring cost-effectiveness and adherence to travel policies.
- Coordinate travel schedules and communicate logistics with both internal staff and clients.
- Manage travel-related expenses and ensure they are accurately billed to clients when applicable.

**Administrative & Communication**:

- Collaborate with internal departments to gather information necessary for billing and payroll processing.
- Provide support with client onboarding in terms of payroll setup and invoicing preferences.
- Prepare periodic financial and payroll reports for management review.
- Maintain confidentiality of sensitive financial and personal data.

**Qualifications & Skills**
- Proven experience in payroll administration and client invoicing (1-3 years preferred).
- Strong attention to detail and accuracy in financial data processing.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to prioritize and manage multiple responsibilities simultaneously.
- Experience with payroll systems and invoicing software (e.g., QuickBooks, ADP, or similar) is a plus.

**Join our team** and play a key role in ensuring our financial and operational processes run smoothly, while supporting our staff and clients across the country.

**Job Type**: Fixed term contract
Contract length: 3 months

Expected hours: 35 per week

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- How many years of payroll experience do you have?

Work Location: In person



  • Burlington, Canada Corporate Health Canada Full time

    **Job Title**: Payroll Administrator / Client Invoicing Specialist **Job Summary** **Key Responsibilities** **Payroll & Invoicing**: - Process payroll for internal staff in a timely and accurate manner, ensuring compliance with applicable laws and policies. - Generate, send, and track client invoices to ensure timely payment. - Monitor accounts...


  • Burlington, Canada Landmark Global Full time

    **Company Background** Landmark Global is the international division of bpost, Belgium’s national postal service. Bpost employs more than 20,000 people, handles 3.9 billion items per year and delivers to more than five million addresses every day. For more than a decade, Landmark Global, with its roots in Southern California, has enabled our customers to...


  • Burlington, Canada Landmark Global Full time

    **Company Background** Landmark Global is the international division of bpost, Belgium’s national postal service. Bpost employs more than 20,000 people, handles 3.9 billion items per year and delivers to more than five million addresses every day. For more than a decade, Landmark Global, with its roots in Southern California, has enabled our customers to...


  • Burlington, Canada Billings Court Manor Full time

    The Administrative Assistant is responsible, as directed by the Administrator for the co-ordination of office services; liaison with departments, head office personnel, health professionals, health care facilities, with administrative services. **PERFORMANCE REQUIREMENTS** Under the direction of the Administrator, undertakes or assists with the...


  • Burlington, Canada Simple Folds Ltd Full time

    **Overview** **Duties** - **Recording Transactions**: Record all financial transactions in QuickBooks, including sales, purchases, receipts, and payments. - **Accounts Management**: Manage accounts receivable and payable. Track invoices, bills, and payments to ensure timely transactions. - **Reconciliation**: Reconcile bank statements and other financial...


  • Burlington, Canada QM Environmental Full time

    The Payroll Administrator is responsible for completing tasks related to the processing of payroll, ensuring that employees are paid accurately and on-time, and that employment records are accurate. **KEY RESPONSIBILITIES** Key responsibilities include the following: **Payroll Processing** - Complete and/or assist with full payroll cycle and related tasks...

  • Payroll Administrator

    3 weeks ago


    Burlington, Canada Neelands Refrigeration Limited Full time

    Position Summary Neelands is actively seeking a full-time highly organized and detail-oriented Payroll Administrator to support our payroll operations. This position will play a vital role in ensuring the accurate, timely, and confidential processing of payroll for all Canadian and U.S. employees. The ideal candidate will have a strong numerical aptitude and...

  • Payroll Administrator

    2 weeks ago


    Burlington, Canada Neelands Refrigeration Limited Full time

    Position Summary Neelands is actively seeking a full-time highly organized and detail-oriented Payroll Administrator to support our payroll operations. This position will play a vital role in ensuring the accurate, timely, and confidential processing of payroll for all Canadian and U.S. employees. The ideal candidate will have a strong numerical aptitude...

  • Payroll Administrator

    2 weeks ago


    Burlington, Canada Acorn Stairlifts Canada Inc. Full time

    **WHATS IN IT FOR YOU, YOU ASK?** - Part of a **FAMILY**. - **FUN-LOVING, POSITIVE **and **ENCOURAGING** atmosphere. - **CELEBRATE **in Company Events (lunches, Birthdays, Anniversaries, spirit wear, contests etc.) - Canada’s **#1** **LEADER** in our Industry - proudly serving our customer’s needs since 1992! - **COMPANY BENEFITS, 3 WEEKS** vacation**,...


  • Burlington, Canada Freshco Retail Maintenance Full time

    Are you a highly motivated **Invoicing Coordinator** with 2-4 years multi-site facilities maintenance/construction/logistics experience looking for an incredible new opportunity? If yes, keep on reading... **Freshco**, and our amazing **Founder & CEO, Mandy Rennehan**, are "redefining the collar blue" and changing the answer to the question: "What do you...