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Assistant Payroll Administrator/client Invoicing
2 weeks ago
**Job Title**: Assistant Payroll Administrator / Client Invoicing
**Job Summary**
**Key Responsibilities**
**Payroll & Invoicing**:
- Process payroll for internal staff in a timely and accurate manner, ensuring compliance with applicable laws and policies.
- Generate, send, and track client invoices to ensure timely payment.
- Monitor accounts receivable and follow up on overdue invoices.
- Maintain accurate financial and payroll records, ensuring all data is up-to-date and auditable.
- Communicate with clients regarding invoicing questions, payment confirmations, and billing discrepancies.
**Travel Coordination**:
- Source and book accommodations for staff traveling nationally, ensuring cost-effectiveness and adherence to travel policies.
- Coordinate travel schedules and communicate logistics with both internal staff and clients.
- Manage travel-related expenses and ensure they are accurately billed to clients when applicable.
**Administrative & Communication**:
- Collaborate with internal departments to gather information necessary for billing and payroll processing.
- Provide support with client onboarding in terms of payroll setup and invoicing preferences.
- Prepare periodic financial and payroll reports for management review.
- Maintain confidentiality of sensitive financial and personal data.
**Qualifications & Skills**
- Proven experience in payroll administration and client invoicing (1-3 years preferred).
- Strong attention to detail and accuracy in financial data processing.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to prioritize and manage multiple responsibilities simultaneously.
- Experience with payroll systems and invoicing software (e.g., QuickBooks, ADP, or similar) is a plus.
**Join our team** and play a key role in ensuring our financial and operational processes run smoothly, while supporting our staff and clients across the country.
**Job Type**: Fixed term contract
Contract length: 3 months
Expected hours: 35 per week
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Application question(s):
- How many years of payroll experience do you have?
Work Location: In person
