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Assistant Payroll Administrator/client Invoicing

2 weeks ago

Burlington, Canada Corporate Health Canada Full time

**Job Title**: Assistant Payroll Administrator / Client Invoicing

**Job Summary**

**Key Responsibilities**

**Payroll & Invoicing**

  • Process payroll for internal staff in a timely and accurate manner, ensuring compliance with applicable laws and policies.
  • Generate, send, and track client invoices to ensure timely payment.
  • Monitor accounts receivable and follow up on overdue invoices.
  • Maintain accurate financial and payroll records, ensuring all data is up-to-date and auditable.
  • Communicate with clients regarding invoicing questions, payment confirmations, and billing discrepancies.

**Travel Coordination**

  • Source and book accommodations for staff traveling nationally, ensuring cost-effectiveness and adherence to travel policies.
  • Coordinate travel schedules and communicate logistics with both internal staff and clients.
  • Manage travel-related expenses and ensure they are accurately billed to clients when applicable.

**Administrative & Communication**

  • Collaborate with internal departments to gather information necessary for billing and payroll processing.
  • Provide support with client onboarding in terms of payroll setup and invoicing preferences.
  • Prepare periodic financial and payroll reports for management review.
  • Maintain confidentiality of sensitive financial and personal data.

**Qualifications & Skills**

  • Proven experience in payroll administration and client invoicing (1-3 years preferred).
  • Strong attention to detail and accuracy in financial data processing.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to prioritize and manage multiple responsibilities simultaneously.
  • Experience with payroll systems and invoicing software (e.g., QuickBooks, ADP, or similar) is a plus.

**Join our team** and play a key role in ensuring our financial and operational processes run smoothly, while supporting our staff and clients across the country.

**Job Type**: Fixed term contract

Contract length: 3 months

Expected hours: 35 per week

Flexible language requirement

  • French not required

Schedule

  • Monday to Friday

Application question(s)

  • How many years of payroll experience do you have?

Work Location: In person