Division Assistant

2 weeks ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID**:175357**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII**
**Department**:DOM Dept Med PM&R**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: NSGEU** **Admin Professionals** Position**
**Posting Closing Date**:6-Feb-24**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Reporting to the Division Head and the Dept. of Medicine Manager, the Division Assistant plays a key role in planning, coordinating, and evaluating the activities of the Division and its associated clinical, educational and research programs. The Division Assistant co-ordinates the daily routine of the office of the Division Head and/or physician(s). The assistant will act as the principal access point to the PM&R division - in-person, over the telephone and by correspondence, etc.

**About You**:
We would love to hear from you if you have the following:

- Grade XII plus graduation from a recognized one year secretarial or office administration course
- Minimum two (2) years' experience working in an academic medical secretarial environment required
- Medical terminology course or knowledge is required
- Excellent communication skills, oral and written
- Analytical and decision-making skills within scope of employment
- Must be an excellent team player and be able to develop positive working relationships
- The ability to work on an independent basis with mínimal instruction and supervision is essential.
- Demonstrated high regard for quality, accuracy and attention to detail required.
- Demonstrated ability to work effectively in a stressful environment with multiple deadlines and concurrent activities required.
- Experience with PHS, STAR and Internet an asset.
- Ability to work well under pressure
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:
Permanent, Full-time / 100% FTE / 70 Hours Bi-weekly

**Compensation and Incentives**:
$24.69 - $27.53 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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