Administrative Assistant, Deputy Registrar
2 days ago
**Posted On**:
May 23, 2025 at 12:00 PM
**Ends On**:
June 03, 2025 at 11:59 PM
**25E-26**
**Administrative Assistant, Deputy Registrar**
**(Temporary Indefinite)**
Under the direction of the City Clerk, the Administrative Assistant performs clerical duties. Carries out duties of Deputy Division Registrar for marriage licensing and burial permits; assists in the preparation of Council/Committee Agendas; maintains filing systems; prepares various documents including by-laws and Committee Reports; responds to telephone and over the counter enquiries; books meeting rooms; assists with Municipal Election preparations, processes, codes and circulates mail daily; deals with sensitive confidential information on a constant basis; helps maintain correspondence and insurance logs, provides relief for lottery licensing, collects fees and issues receipts for same.
**Qualifications**:
- Two Year College Program - Office Administration
- Three (3) years previous related experience
- Demonstrated respect of confidentiality
- Good keyboarding skills (minimum 50 w.p.m.) and general office skills
- Ability to deal with Council, staff and the general public with tact and diplomacy
- Excellent organizational skills
- Proficiency in the use of computers, Electronic Agendas and Minutes, GIS, Naviline and Microsoft Office
- Excellent communication skills
- Demonstrated decision making skills
- Ability to read interpret and explain City By-Laws
- Ability to work independently and in a team environment
- Ability to multitask and prioritize work
- Ability to work under pressure and meet deadlines
- Demonstrated ability to prepare Accessible Documents
**Hours of Work**:Monday to Friday 8:30 a.m. - 4:30 p.m. (37.5 hours per week)**
**Duration: Temporary Indefinite**
**Environment: Unionized**
**Rate of Pay: $31.19 per hour**
**An Equal Opportunity Employer
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