Receptionist/administration

2 days ago

North York, Canada Melo LLP Full time

Melo LLP is searching for an experienced **Receptionist/Admin Assistant**to fill a permanent role at our office located in North York, ON. If you possess three or more years of current experience working in a busy professional setting, this could be the role for you.

Serving as the Administrative Assistant, you will have a hand in managing administrative and office support duties. You will have daily dealings with the Partners, accountants and other support staff. **Please note: this is an in-person role only - remote or hybrid setting is not available.**

**Responsibilities will include the following**:

- Performing administrative tasks such as answering phone calls, filing, photocopying, scanning, coordinating courier services, and providing direct assistance to the public at the front desk
- Staying up to date on the ordering of office supplies and maintaining office equipment as needed
- Daily administrative and scheduling support to management
- Formatting and assembling electronic or paper financial statements according to the firms’ standards
- ensuring a high level of accuracy and attention to detail
- Collating corporate and personal tax packages
- Managing client files, both paper and electronic
- Maintaining and updating clientele information
- Undertake special projects and activities as required
- Other duties assigned as necessary

**Requirements**:

- Post-Secondary Education in Office administration or minimum of 3 years of experience in an administrative role
- Advanced skills in MS Office, specifically with Outlook, Word, and Excel
- Experience working within a busy professional setting is an asset
- Able to work in a fast-paced environment multitasking
- Professional presence, with high level of tact and diplomacy skills
- Superior organizational and time-management skills
- Excellent customer service and inter-personal skills
- Excellent ability to work independently or within a dynamic team setting
- Highly attentive to detail and quality
- Demonstrated knowledge of office procedures and manual/electronic filing systems

**Additional Information**:

- Availability to work overtime as required
- Knowledge of accounting processes is an asset
- This role is a full-time in person role and hybrid is not available
- Salary negotiable based on experience, plus benefits, and RSP matching program

Melo LLP is an equal opportunity employer and does not discriminate in employment on the basis of any of the protected reasons as described in the Ontario Human Rights Code. Accommodation requests will be permitted to those that request assistance during our entire hiring process.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (required)

Work Location: In person

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