Executive Assistant

Job Family

Administrative Services

About Us

At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.

Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.

Who We Are

We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life.- Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them.- We’re empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.- What We Do

Transamerica is organized into three distinct businesses. These include 1) World Financial Group, including Transamerica Financial Advisors, 2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and 3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.Transamerica employs nearly 7,000 people. It’s part of Aegon, an integrated, diversified, international financial services group serving approximately 23.9 million customers worldwide.* For more information, visit- . Job Description Summary

Perform a wide variety of facilities management, administrative support, and field relations functions. Coordinate onsite activities and act as location contact for internal and external associates.

Job Description

Responsibilities
- Act as the liaison with landlord on various facilities and space-related matters.
- Coordinate scheduling for internal teams and field visitors.
- Conduct tours of the facility and various departments for visiting field leaders.
- Handle calls and visits from the field in a professional manner; anticipate needs, provide solutions, etc.
- Lead the Safety Team in conjunction with Human Resources, and serve as the liaison for other Employee Associations
- Make travel arrangements and submit expense reports for the President of WFG Canada and others as needed.
- Order and maintain office supplies.
- Coordinate catering.
- Coordinate employee moves within the location.
- Provide regular updates to the broader management team on location-specific issues and events.
- Generate and maintain confidential files.
- Develop new concepts and techniques to improve effectiveness, handle and resolve complex or unique assignments and inquiries, often exercising independent judgment and initiative.
- Keep the reception/lobby area neat and organized.
- Log and distribute incoming mail.
- Mail out statements.

Qualifications
- Three years of administrative support or related experience
- Excellent written/oral communication and interpersonal skills
- Organizational skills to establish priorities and meet deadlines
- Attention to detail
- Ability to work independently and as part of a team in a fast-paced environment.
- Proficiency using MS Office tools

Preferred Qualifications
- Post-secondary education
- Experience in the financial services industry
- Office management/executive assistant experience

Working Conditions
- Office environment
- 5000 Yonge St, North York, ON M2N 7E9
- This job description is not a contract of employment nor for any specific job responsibilities. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation in order to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request._

Worried about not having every single qualification listed? It’s okay. If it’s a role you’re interested in, we encourage you to apply. Employees who enjoy their jobs are one of our favorite things.

What We Offer

For eligible employees, we offer a comprehensive benefits package designed to support both t