Office Coordinator-regina

**Requisition ID**: 180612 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. MD Financial Management, a division of Scotia Wealth Management, has an exciting opportunity for a talented, enthusiastic, and client-focused Office Coordinator to join our team. As an Office Coordinator you will be responsible for Reception and the execution of day-to-day operational tasks & activities to support the Regional Office. **Is this role right for you? In this role you will**: - Perform reception duties including answering the telephone, greeting clients, managing incoming & outgoing mail & courier and booking client appointments - Maintain office systems, including but not limited to, network administration, telephone and voice mail programs, reference and product files, branch library and Product & Procedures manual - Lead management of facilities operations as well as delivery and change management of facilities related changes - Liaise with Facilities to support leasehold improvements, lease renewals and planned moves - Complete regional reporting requests & data analysis - Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI - Coordinate and execute on a variety of regional initiatives including seminars, Client Forums and Professional Development Days and coordinate logistics as required - Assist with branch compliance duties including maintaining the security checklist and Business Continuity Plan - Participate in various regional meetings and special projects, as needed - Liaise with external partners such as medical associations, accounting firms, etc. for regional projects as required - Other administrative tasks as required **The Must Haves**: - Community college diploma in Business Administration or equivalent - Three+ years’ experience in an administrative or clerical position, preferably with a financial services company - Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset **Do you have the skills that will enable you to succeed in this role? - We’d love to work with you if you have**: - Stewardship of the client experience - Strong organizational skills. - Excellent communication skills - Initiative and resourcefulness - Ability to work effectively and collaboratively within a team - Attention to detail - Well-organized with high energy, effective communication skills - Enjoys a fast-paced environment and is highly professional - Team player with a desire to consistently create a positive work environment **What’s in it for you?** - We are big proponents of life-work integration and provide the flexibility and tools to achieve such. - We believe an inclusive and diverse work environment makes for happy and productive employees. - We offer programs and benefits to support and sustain the mental and physical health of our employees and their families. - We offer competitive salaries and incentive programs, a defined contribution pension plan and an employee share option purchase program. - We offer generous paid time off programs - We offer a variety of preferred banking, credit card, mortgage and home/auto insurance options and discounts. Location(s): Canada : Saskatchewan : Regina Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.