Council Officer

**Job ID**: 2504
**Openings**: 1
**Jurisdiction**: Out of Scope
**Division**: Office of the City Clerk
**Branch**: Deputy City Clerk
**Location Name**: Regina, Saskatchewan, CA
**Type of Posting**: Internal & External
**Employment Type**: Permanent
**Annual Salary**: $65,545.00 - $87,432.00
**Date Posted**: November 22, 2024
**Closing Date**: December 08, 2024
Land Acknowledgement
We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.
Equity, Diversity & Inclusion
Position Summary
Are you ready to make a meaningful impact in local government? The City of Regina is looking for an organized, resourceful, and dedicated Council Officer to support our City Council and its committees, boards, and commissions. In this key role, you’ll provide expert administrative support, ensure procedural integrity, and foster smooth operations for municipal decision-making. From preparing agendas to offering guidance on legislative protocols, you’ll be at the heart of shaping Regina’s governance and community engagement.
Council Officers provide executive administrative support and interpretation, advice and guidance on procedure and protocol to members of City Council and its bodies (committees, boards, commissions). Key Duties & Responsibilities
Provides logístical support to Council and its bodies to organize and execute meetings - confirm space, prepare agendas, prepare and assemble materials, ensure all meeting materials are provided to committee members, Administration, interested parties and the general public
Manages timelines to meet legislative requirements and applicable deadlines specific to each committee and quasi-judicial board
Undertakes research to prepare, assemble and provide confidential files, reports, correspondence and background material required by Council and Administration for meetings and quasi-judicial board hearings
Researches, prepares and provides information in response to requests from Council and committee members, Administration, community stakeholders and the general public
Researches, prepares and provides information throughout the committee appointment process
Attends meetings as secretary to the Committee to manage delegations, record proceedings and provide advice on procedure and legislative requirements
Compiles the full record of the meeting, including the minutes, decisions and any relevant correspondence
Conveys the results of the meeting to Administration, interested parties and the general public and communicates the Committee’s decision to City Council
Provides advice, information and customer service to citizens, community stakeholders, City employees, committee members and Council, with respect to protocol and procedure before, during and after meetings
Develops and maintains effective working relationships with Council and committee members through demonstrated confidentiality, trustworthiness, integrity and enthusiasm
Provides training, education and ongoing coaching to Council, new and established Committee members, Administration and citizens on protocol, procedures and practices Key Qualifications
Four (4) years experience in a municipal environment where a considerable amount of the function is working with senior management, elected officials and the general public.
Knowledge of bylaws, legislation, protocol, policies and procedures relevant to the conduct of Council and various committee activities
Knowledge of procedural fairness, natural justice and decision writing, as it relates to quasi-judicial boards
Knowledge of mandate and operations of various committees and quasi-judicial boards
Identifies areas of connection across and amongst various committees, City departments, community stakeholder groups and the public to ensure alignment
Knowledge of municipal government structure, City organizational structure and functions of senior management and City operations
Knowledge and understanding of relationships between and across business departments, bargaining units and related activities, including community stakeholders
Knowledge of the committee appointment process
Knowledge of petition, referendum and municipal election processes Working/Other Conditions The majority of the work is undertaken in City facilities. Working hours may be atypical as there is a requirement to attend early morning and evening meetings Ensures effective prioritization and multi-tasking where demands and requests are constantly in a state of flux and may come at the last minute or with no warning May be required to work in preparation for events coordinated by the Office of the City Clerk and Municipal Elections, By-Elections and Referendums
**Additional Requirements**:
Proof of education is required.
Additional a