Administrative Assistant

6 days ago

Calgary, Canada Baywest Homes Full time

Position: Administrative Assistant (Architectural Approvals)

Location: Calgary Corporate Office (on-site)

**Job Purpose**:
Reporting to the Senior Manager of Community Development, this is an excellent opportunity for someone to learn and grow within our company. This role involves collaborating with builder partners for the Rangeview community, ensuring strong partnerships are fostered through effective and timely communication with both internal teams and external builders.

**Key Responsibilities**:

- Represent Section23 Developments as the primary point of contact with the builder groups for community architectural approvals.
- Complete all exterior colour, architectural and grading approvals for the community of Rangeview.
- Prepare the submission approval and grade slip release.
- Champion the review process and ensure procedures are well documented and organized.
- Review submissions against community repetition rules, draft letters and other documentation.
- Provide professional and timely responses to requests for information from stakeholders.
- Monitor approval timelines, ensuring that document reviews and approvals are completed on time to avoid delays.
- Assist in the development of new architectural guidelines for multi family, mixed use, and commercial land uses in Rangeview.
- Conduct exterior home inspections on a monthly basis as they are completed.

**Qualifications**:

- Related Administrative Assistant experience including overseeing administrative processes.
- Post secondary education in Business Administration is ideal.
- Some exposure to residential construction drawings and knowledge of Lotworks would be an asset.
- Exceptionally strong attention to detail.
- Proficient use of software, including but not limited to, Microsoft Office - Word, Excel, Adobe.
- Excellent written and verbal communication skills.
- Self-starter who is comfortable to ask questions.
- Strong ability to work in collaboration with other peers and external partners.
- We thank all applicants in advance for their interest in joining the team with Baywest Homes and Section23, however only those selected for an interview will be contacted._

Expected hours: 40 per week

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Dental care
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)
- Residential construction: 1 year (preferred)

Work Location: In person

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