Executive Assistant

6 days ago

Calgary, Canada Tech To U Inc Full time

**Property Manager and Office Manager**

We own a commercial office building with up to 12 tenants that we self-manage along with our contracted service providers.

We are a leading IT firm in the Calgary area for the past 28 years. We provide complete IT solutions to small and mid-sized businesses so that they can focus on running their businesses, and not worrying about IT. We are experts in our field and work diligently to achieve the highest results for our clients.

**Property Manager Responsibilities**:

- Handling all tenant requests and inquiries
- Coordinating with contractors and service providers
- Managing vendor contracts and ensuring all work is completed correctly
- Ensuring that all work and requests are fully handled and professionally
- Verifying all bills and submitting them to accounting for payment
- Being on call and able to respond to emergencies
- Nice to have: property management budgeting and financial experience

**Office Manager Requirements**:

- Handling all administrative requests from clients such as invoice, contract or service related
- Performing monthly billing and interim invoicing. Following up on unpaid invoices.
- Creating client quotes, contracts and other documents as required
- Reviewing Vendor invoices in detail and handling any issues
- Coordinating with departments, staff, customers and vendors
- Assisting with other tasks or work required to get through the day

**Requirements**:

- Experience working in a busy, professional office environment
- High proficiency with computers and technology
- Broad experience handling customers, executives, vendors and tenants
- Able to handle difficult client, vendor and tenant situations
- Experience reviewing, understanding, and creating contracts
- Able to be on call and respond to emergencies
- Nice to have: booking or accounting experience

**Job Types**: Full-time, Part-time

Pay: $32.50-$40.00 per hour

Expected hours: 20 - 40 per week

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Describe your Property Management experience.
- Describe your experience working with Clients and Vendors
- Are you located in Calgary and able to work in-person in our offices?
- If selected, when can you start?
- Describe your experience with Client Invoicing and processing Vendor Bills

**Experience**:

- Property Management: 2 years (required)
- Office Admin Work: 2 years (required)

Work Location: In person

Application deadline: 2025-05-16
Expected start date: 2025-05-26

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