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Executive Assistant

3 weeks ago

Calgary, Canada EPro Consultants Ltd Full time

**Date**:May 05, 2025.

Prioritizing the executive's daily tasks, filtering out non-essential requests.

Handling time-sensitive matters promptly and ensuring the executive's calendar runs smoothly.

At EPro Consultants, we help the people in our community to grow.

We are dedicated to building a diverse community, one where employees feel a sense of belonging, they are valued for their contributions and the perspectives they bring. We believe in the value of shared knowledge to better consult, create, and encourage diverse perspectives, to provide innovative solutions across the busiest cities and the most remote regions of Canada.

**Company address**:70 Belmont Cres SW, Calgary, AB. T2X 4N7

**Position Description**: An Executive Assistant (EA) plays a crucial role in supporting senior leadership, typically a CEO, executive team, or other high-level managers. Their job duties can vary depending on the organization's needs, but generally include:

- Administrative support:_
- Managing executive schedules, appointments, and meetings.
- Handling travel arrangements, including flight bookings, hotel reservations, and itineraries.
- Preparing and organizing documents, reports, and presentations.
- Coordinating internal and external communications on behalf of the executive.
- Meeting Coordination:_
- Scheduling and organizing meetings, conference calls, and video calls.
- Preparing meeting agendas, taking minutes, and following up on action items.
- Project Management:_
- Assisting with or managing specific projects, ensuring deadlines are met and important in formation is communicated amongst the team members in timely order.
- Coordinating with other departments or teams to execute initiatives.
- Monitoring progress and providing updates to executives on ongoing projects.
- Updating appropriate EPro project tracking tools.
- Assist PMs with project tracking and maintenance of client contact information
- Assist with project close-out including compiling all close-out documents.
- May receive, deliver, and track drawings for specific projects.
- Set up/ coordinate meetings and Field Reviews.
- Stock up the office and manage a list.
- Time Management and Prioritization:_
- Prioritizing the executive's daily tasks, filtering out non-essential requests.
- Handling time-sensitive matters promptly and ensuring the executive's calendar runs smoothly.
- Confidentiality and Discretion:_
- Handling sensitive information with discretion and maintaining confidentiality.
- Managing confidential files and documents securely.
- Office Management:_
- a. Managing office supplies and ensuring the executive’s office is well-organized.
- b. Liaising with IT support for any technological needs or issues.
- Personal Assistance:_
- Occasionally managing personal tasks or arrangements for the executive.
- Handling personal appointments, errands, or family-related matters.

**Qualifications and Experience**:

- A Certificate in Business Administration or a similar program is preferred.
- Minimum of 1 year of administrative or related experience.
- Must have a valid driver’s license and personal vehicle.

**Skills and Capabilities**:

- Good interpersonal skills; a person who listens well, respects the diversity of opinions, and has an open, clear, and succinct communication style.
- Effective organizational and time management skills in handling multiple projects, performing a variety of tasks, and meeting required deadlines.
- Application knowledge of programs (including Microsoft Office 365, SharePoint, etc.).
- Able to take on new/additional roles and responsibilities on a proactive basis.

**Job Types**: Full-time

**Benefits**: Available after 3 months of the probationary period

**Work Schedule**: 8-hour shift, Monday to Friday

**Work remotely**: No

**Job Types**: Full-time, Permanent

Pay: $18.00-$19.00 per hour

Expected hours: 40 per week

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible language requirement:

- English not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Calgary, AB: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- administrative or related: 1 year (preferred)

**Language**:

- English (required)

**Location**:

- Calgary, AB (preferred)

Work Location: In person

Application deadline: 2025-05-31
Expected start date: 2025-05-15