Fnsv-407 Administrative Support Agent, Class I

NATURE OF WORK:
The principal and customary work of the employee in this employment class consists in performing a set of administrative functions of a relatively complex nature according to established methods and procedures and clerical functions related to activities in his/her area.

RESPONSIBILITIES:
Reporting to the Associate Director of Financial Services and under the day-to-day supervision of the Financial Services Analyst, the incumbent will be responsible for a variety of administrative and financial support tasks, with a primary focus on student fee-related duties, including:

- Maintaining student fees records on the student fees system (Clara).
- Closing daily batches and reconciling them to the Moneris reports and daily cash balances.
- Actively involved in student fees collection.
- Ensure refunds are correctly calculated in the system (Clara).
- Issue refunds under $500.00 at the counter.
- Performing data entry and reconciling students’ statement of accounts.
- Reconciling and maintaining Scholarship accounts.
- Performing data entry and reconciliation for Continuing Education (non-credit) accounts.
- Preparing and issuing annual T4A slips for scholarships, awards, and honorariums.
- Processing tuition tax receipts and addressing related inquiries from students.
- Maintaining and updating Signing Authorities List.
- Monitoring daily net cash position, maintaining related spreadsheets, verifying cheque exceptions, and calculating interest.
- Reviewing and approving online employee expense reports under $100.
- Conducting analysis of assigned General Ledger accounts.
- Maintaining accurate records and files related to donations and processing yearly tax receipts.
- Participating in monthly, quarterly, and year-end financial reporting processes.
- Providing backup coverage during staff absences by supporting Financial Services
- Accounts Payable/Reporting/Capital Fund teams with tasks such as vendor setup, invoice entry, preparing Adobe e-sign requests for payment approvals, developing supporting schedules.
- Performing other related duties.

**Requirements**:

- QUALIFICATIONS:
To have a diploma of vocational studies (DEP) with appropriate specialty or a secondary school diploma (DES) or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority and have at least one (1) year of pertinent experience in a computerized accounting environment.

CONDITIONS:

- Minimum of one year of relevant accounting experience, including accounts receivable, account reconciliation and analysis, journal entry preparation, cash collection (preferably related to student accounts), and deposit processing.
- Basic accounting skills (testing may be required).
- Proficiency in Microsoft Excel (intermediate level) and Microsoft Word (basic level); (testing may be required).
- Familiarity with Windows-based accounting software at a basic level.
- Formal accounting training, as well as experience with year-end processes, is considered an asset.
- Demonstrated ability to work independently with sound judgment and initiative.
- Exceptional attention to detail, with the ability to prioritize and manage multiple tasks efficiently in a dynamic, fast-paced environment.
- Strong customer service skills, with the ability to communicate effectively with students, external partners, and internal stakeholders.
- Proven ability to collaborate effectively in a team environment and provide support to colleagues as needed.
- Advanced proficiency in spoken and written English (testing may be required).
- Intermediate proficiency in spoken and written French is an asset (testing may be required).

**Comments**:
Please note that a cover letter addressed to Benjamin Ghazi is mandatory. If your work experience has changed since your last visit, be sure to attach an updated resume.