Accounts Payable Specialist

Job description

**PRIMARY RESPONSIBILITY**
- Perform Accounts Payable functions in a timely and accurate manner.
- Responsible for multiple GL accounts, including Accounts Payables, Fixed Assets, Expenses, and Tax.

**SPECIFIC DUTIES**

**ACCOUNTS PAYABLE**
- Review supplier invoices for materials, expenses, capital assets, and freights. Accurate and timely enter supplier invoices into the Accounts Payable module of JD Edwards ERP system (no more than 5 days backlog).
- Ensure all supplier invoices are properly approved and coded into system. Follow up with internal teams for invoices that have issues.
- Prepare weekly cheque run to ensure supplier invoices are paid on time. Create cheques and wires to be sent to suppliers.
- Update outstanding cheque report everyday and follow up with abnormal items.
- Match packing slips to supplier invoices. Perform investigation and reconciliation when discrepancies occur.
- Participate in monthly closings and prepare journal entries that are related to invoices accrual and other transactions.
- Respond to A/P vendor phone calls for payment information and/or invoicing issues.
- Reconcile vendor statements to JD Edwards records to ensure all vendor invoices are properly received and processed.

**FIXED ASSETS**
- Maintain Fixed Assets/Construction in Process accounts to ensure costs are coded to the correct accounts.
- Perform monthly depreciation entry in JD Edward, prepare depreciation accruals.
- Work with Engineering team to obtain information on capital assets. Create new assets in the Fixed Assets subledger on a timely basis.
- Respond to information requests from Engineering.

**TAX**
- Prepare and submit monthly HST filings.
- Obtain and pay property taxes and respond to CRA requests.

**OTHER DUTIES**
- Process employee expense reports and submit to payroll manager for reimbursements. Prepare journal entries to book expenses.
- Perform monthly reconciliations for assigned accounts such as cash and accrued liabilities.
- Assist management with cash flow management.
- Review expense accounts and make corrections for identified errors.
- Maintain AP filing cabinets to ensure all AP related documents are properly stored.
- Safe keep petty cash, perform monthly count and prepare journal entries.
- Gather and distribute documents within Finance team.
- Support with audit file preparations for auditors.
- Provide other support to Finance team as required.

**EQUIPMENT USED**
- Personal Computer using JD Edwards, Cheque prints
- Microsoft software including Outlook, Excel, Word
- Fax machine, telephone, photocopier and calculator

**EDUCATION/EXPERIENCE**
- Post Secondary degree in Accounting or equivalent experience
- 2 yr Accounts Payable experience in a computerized environment
- Knowledge of general accounting and financial statements
- Attention to details.
- Proficiency with Microsoft software including Outlook, Excel and Word
- Effective communication and organizational skills
- Experience in a manufacturing environment is an asset.

**Job Types**: Full-time, Permanent

**Salary**: From $50,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Profit sharing

Schedule:

- 12 hour shift
- Day shift
- Night shift
- Weekend availability

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Brockville, ON K6V 5W5: reliably commute or plan to relocate before starting work (required)

**Experience**:

- vendor management: 1 year (preferred)
- Accounts payable: 1 year (preferred)