Wellness Administrative Assistant

**Title**:Wellness Administrative Assistant

**Reports to**: Wellness & Advocacy Department

**FT/PT**:Part-time (20 hours/ week)

**Permanent/Temporary**: Temporary

**Wage**: Starting at $19.35/hour

**Work hours**: Monday - Friday

**Who We Are.**

The Student Association of BCIT is a non-profit student services and advocacy organization at the second largest post-secondary institution in British Columbia. The SA supports and enhances the quality of student life for over 48,000 full-time and part-time students across five campuses. Students lead our organization and drive our strategy. Everything that we do is about increasing the value of the student experience.

**The Position.**

The Wellness Administrative Assistant is responsible for providing overall assistance to the Wellness & Advocacy team in the delivery of programs and services. The Wellness Administrative Assistant works closely with the Wellness & Advocacy Manager and Wellness Specialist to support the planning, implementation, and evaluation of a range of wellness programs across all campuses. You also assist programs by helping to recruit participants, with department reporting and with other program-related duties.

More specifically, your key duties and responsibilities will be the following:

- Provide overarching administrative support to the Wellness department
- Maintain department databases and software
- Support the automation of services and programming within the department
- Assist the Wellness team with admin tasks including reporting, data management, event administration, and other admin tasks
- Assist with the planning of a variety of ongoing and campaign-based events and initiatives (e.g., Zen Lounge, Gift of Choice)
- Assist students in accessing Wellness programs, registering and managing appointments
- Work with the Wellness Specialist to engage with students, staff and faculty at Wellness events and programs across all campuses
- Support program evaluation to ensure all current and future initiatives meet the needs of students (e.g., event feedback forms, event observations)
- As needed, assist students by referring them to appropriate BCITSA, BCIT and community services and resources

Other related duties are the following:

- Work with the Wellness team to complete special projects (e.g., understand student needs and broader BCIT perspectives of wellness as it relates to academic success)
- Perform data entry and provide administrative support related to the management of a department needs assessment
- Manage and cultivate authentic relationships with all internal and external BCIT stakeholders, especially students engaging in Wellness programming
- Represent the BCITSA Wellness and Advocacy department in a professional and friendly demeanor both internally and externally
- Identify opportunities to collaborate with a variety of individuals and groups to support student wellbeing

With a proactive, engaging attitude you are someone who promotes teamwork, communication, and accountability in line with our culture and objectives. You are positive, innovative, and resourceful in your abilities to support the Wellness & Advocacy Team.

**In addition, you must have**:

- Must have a genuine interest in health and wellness and assisting others to achieve their own optimal wellbeing
- Experience working in small groups to accomplish collective goals
- Ability to work with students and engage the broader BCIT community at booths, events and related projects
- Demonstrated punctuality, organizational, and time management skills
- Must be able to lift up to 11kg (25lbs), bend, crouch, climb, stand and carry

**Assets**:

- Familiarity with BCITSA and BCIT services and resources
- Ability to work a variety of hours at a variety of campuses
- Experience working with a variety of groups including Indigenous, international, individuals with disabilities, etc.
- Experience promoting and engaging with individuals at a variety of events and initiatives

**Competencies**
- Accountability
- Attention to Detail & Accuracy
- Collaboration
- Communication
- Continuous Development
- Creative Thinking
- Cultural Awareness
- Customer Service
- Digital & Technological Engagement
- Entrepreneurship
- Leadership
- Organization & Planning
- Post-Secondary Acumen
- Problem Solving
- Program Management
- Relationship Building & Networking
- Student Advising & Advocacy

**What You Get in Return.**

We are a fun, dynamic team who are focused on putting forward their best. We focus on collaboration and creating meaningful relationships. Our staff receive discounted parking, 40% off food items, 25% off store items, and free part-time studies courses.
- BCITSA respectfully acknowledges that the land on which BCIT’s main campuses are located is the traditional and unceded territory of the Coast Salish peoples, specifically the shared traditional territories of the Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh), Sḵwx̱wú7mesh Úxwumixw (Squamish), an