Administrative Assistant

1 day ago

Burnaby, Canada Allteck Limited Partnership Full time

Allteck Limited Partnership is an electrical utility contracting company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong.

As a subsidiary of Quanta Services, a group of companies known as the leader in integrated infrastructure solutions, we are part of a global network working throughout North America, Latin America and Australia.

Allteck is seeking an Administrative Assistant to join our Operations team

**Role**:
The Administrative Assistant supports the Operations team to help deliver corporate projects on time, within budget, and according to specifications. This role will also include providing general office administration support.

**Responsibilities**:

- Set up and maintain contract/project folders
- Track, analyze and report project progress to appropriate managers and/or customers
- General day-to-day administration and support for the Operations team
- Liaise with stakeholders on current and future projects, reporting, allocations and other departmental requirements
- Arrange travel requirements and appointments
- Maintain and code visa purchases, personal expenses, invoices, and monthly accruals
- Administer and submit daily timesheets & equipment uploads, as well as vacation requests
- Set up, track, and coordinate specific work order requirements
- Preparation and submission of various job billings
- Complete data entry communication via internal and external ERP systems
- Perform other duties as required, requested or assigned

**Education, Training & Experience**:

- Minimum of 1 to 3 years office experience in billing, finance, or related administrative field
- Knowledge of Utilities and/or Construction Industries considered an asset

**Skills & Abilities**:

- Strong customer focus with both internal staff and general public
- Proficient in MS Office - Outlook, Word, Excel, PowerPoint, etc.
- Excellent and efficient data entry skills
- Ability to organize and prioritize work
- Strong communication, both verbal and written
- Capacity to work in a fast-paced environment and respond to urgent deadlines
- Strong problem solving and analytical skills

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- 8 hour shift

Application question(s):

- Are you located in or around Burnaby, BC?

**Experience**:

- Billing, Finance, or Related Administrative Field: 3 years (preferred)
- Utilities and/or Construction Industries: 1 year (preferred)

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