Office Manager

3 days ago

Windsor, Canada Deco Concepts Full time

**Job Description: Office Manager**

**Company: Deco Concepts**

**Industry: Construction**

**Position Overview**:
Deco Concepts, a well-established company in the construction industry, is seeking an organized, detail-oriented, and proactive Office Manager to join our team. This position is essential to ensuring the smooth operation of our office and maintaining a productive work environment. The Office Manager will be responsible for managing daily administrative and financial tasks, fostering relationships with vendors and suppliers, and supporting employees across various departments.

**Key Responsibilities**:
**Accounts Receivable**:

- Oversee invoicing and collections.
- Track outstanding payments and ensure timely follow-up with clients.
- Maintain accurate records of incoming payments.

**Accounts Payable**:

- Process and monitor vendor invoices for payment.
- Reconcile statements and resolve discrepancies with vendors and suppliers.
- Manage expense reports and ensure timely disbursements

**Payroll Management**:

- Prepare and process employee payroll accurately and on schedule.
- Maintain payroll records and ensure compliance with applicable regulations.
- Address and resolve payroll-related inquiries from employees

**Vendor and Supplier Relations**:

- Serve as a point of contact for vendors and suppliers.
- Ensure timely communication and resolution of any issues.

**Employee Support**:

- Assist with onboarding new employees and maintaining personnel records.
- Act as a liaison between employees and management regarding office policies and procedures.
- Address employee concerns and provide administrative support as needed.

**General Office Management**:

- Oversee the day-to-day operations of the office, ensuring it runs efficiently.
- Order office supplies and manage inventory.
- Process all incoming correspondences
- Process all incoming Sales leads and assign to sales personnel
- Ensure compliance with company policies and procedures.

**Qualifications**:

- Proven experience in office management, administration, or a related role.
- Familiarity with accounts receivable, accounts payable, and payroll processes.
- Proficiency in office software, including Microsoft Office Suite (Excel, Word)
- Proficiency in accounting/payroll software (QuickBooks,Sage)
- Strong organizational and multitasking abilities.
- Excellent interpersonal and communication skills.
- Ability to handle sensitive information with confidentiality.
- High attention to detail and accuracy.

**Schedule**:

- Monday to Friday
- 8:30am-4:30pm

**Experience**:

- Office management: 3 years (required)
- Accounting software: 3 years (required)
- Quickbooks: 3 years (required)
- Office experience: 5 years (required)

**Work Location**: In person

**Compensation**:
**Job Types**: Full-time, Part-time, Permanent

Pay: $23.00-$26.00 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Work Location: In person

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