Administrative Operations Assistant

2 days ago

Vancouver, Canada BL Lighting Full time

BL Lighting is seeking a detail-oriented, adaptable **Administrative Operations Assistant** to join our team. This is a unique dual-support role, working closely with both our Operations Coordinator and the CEO, to ensure things run smoothly across departments. From logistics and document handling to light accounting and HR coordination, this role offers variety, ownership, and long-term growth potential.

This is an excellent opportunity for someone with **at least five years of administrative experience**, including **some hands-on exposure to bookkeeping or business accounting**, who thrives in a fast-paced, cross-functional environment and is ready to grow into a more senior role over time.

**Key Responsibilities**

**Administrative & Operational Support (Primary Focus)**:

- Assist with order entry, invoicing, payables, receivables, and credit checks
- Coordinate between quoting, client service, warehouse, and production teams
- Follow up with suppliers and shipping companies; manage return material authorizations (RMAs)
- Track backorders, update internal systems, and maintain inventory records
- Provide general office assistance (supplies, mail, events, maintenance, employee apparel)
- Support onboarding tasks and rep agreement follow-ups
- Maintain organized documentation, both digital and paper-based

**CEO Support (Occasional/Project-Based)**:

- Support logistics for trade shows and corporate events (e.g., registration, travel, shipping, bookings)
- Assist with administrative tasks related to company expansion (e.g., setting up utilities, vendor coordination)
- Help coordinate HR documentation and onboarding for new hires
- Manage follow-ups on time-sensitive executive tasks with professionalism and discretion

**Potential for Growth**:

- Exposure to customer service, financial workflows, logistics, and HR processes opens the door to broader operational leadership.

**You Are**:

- Exceptionally **detail-oriented**, organized, and thorough
- A **team player** with strong interpersonal and communication skills
- Comfortable supporting tasks such as **invoicing, receivables/payables, and reconciliations**:

- Have **some experience with bookkeeping or business accounting** (e.g., processing payments, credit checks, journal entries)
- Proficient with spreadsheets, Google Workspace, and accounting software such as **Zoho Books or QuickBooks**:

- Able to shift between structured routines and evolving priorities
- Trustworthy, reliable, and capable of working directly with company leadership
- Have **at least 5 years of administrative or operations support experience**

**Why Join BL Lighting?**
- Collaborative, hands-on environment with mentorship
- Direct exposure to company operations and leadership
- Room for advancement as your skills and responsibilities grow
- Opportunity to contribute meaningfully to internal improvements and business development
- Be part of a growing, positive organization

**Job Types**: Full-time, Permanent

Pay: $44,000.00-$55,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift

Application question(s):

- Do you have any experience with bookkeeping or business accounting? Please, describe

**Experience**:

- administrative or operations support: 5 years (required)

**Language**:

- English (required)

Work Location: In person

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