Administrative Assistant

2 weeks ago

Vancouver, Canada Ventum Financial Corp. Full time

**Company Overview**

Ventum Financial is a leading independent, Canadian-owned and operated private client and capital markets firm, known for our client-centric approach and entrepreneurial spirit.

**Position Overview (this is a 6 month contract role)**

We are seeking a highly organized and detail-oriented **Administrative Assistant** to provide operational and administrative support to our **Non-Brokered Private Placement (NBPP)** team. This role requires strong computer skills, excellent organizational abilities, and the capacity to perform effectively under pressure and tight deadlines.

**Key Responsibilities**
- Provide administrative support to the team by coordinating day-to-day operational activities.
- Assist with **Non-Brokered Private Placement (NBPP) package preparation**, including:
- Conducting AI checks- Pulling approval memos- Drafting client letters- Preparing and organizing subscription documents (subs)
- Ensure all documentation is complete, accurate, and filed appropriately.
- Maintain effective communication with internal stakeholders and external partners.
- Perform general administrative duties such as scheduling, document preparation, and data entry.
- Support workflow efficiency by ensuring accurate documentation and timely follow-ups to assist with Credit approvals and Compliance reviews.

**Qualifications & Skills**
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe.
- Strong organizational and time-management skills with the ability to meet tight deadlines.
- Exceptional attention to detail and accuracy in handling documents.
- Strong written and verbal communication skills.
- Ability to work effectively both independently and as part of a team.
- Previous experience in financial services or administrative support is an asset.

We thank all applicants for their response but only those considered for an interview will be contacted.
- Ventum is committed to fostering an inclusive, accessible environment where all employees and customers feel valued, respected and supported. If you are invited to interview and require accommodation (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs._

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada Promedent (PHSP Administrative Service) Full time

    Company DescriptionPromedent offers businesses in Canada the lowest fee Private Health Services Plan (PHSP) on the market, designed to transform healthcare costs into 100% tax-deductible expenses. By enabling businesses to convert dental and medical expenses into tax write-offs, and providing employees with tax-free reimbursements, Promedent helps...

  • Administrative Assistant

    1 week ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date June 24, 2025 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date At UBC, we believe that...

  • Administrative Assistant

    1 week ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date November 12, 2025 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date May 7, 2027 This is a...

  • Administrative Assistant

    2 days ago

    Vancouver, Canada inplayLIVE Full time

    **Administrative Assistant** Are you an Administrative Assistant who wants to help make a big impact on the world of sports? Through our program, thousands of members have learned the in-play strategies used by the top 0.01% of sports investors. inplayLIVE has also created 7 Millionaire Sports Investors. We are now looking for an Administrative...

  • Administrator Assistant

    13 hours ago

    Vancouver, Canada Oakyweb Full time

    '''Job Summary: We are seeking a highly organized and detail-oriented Assistant Administrator to join our team. As an Assistant Administrator, you will provide administrative support to ensure efficient operation of the office. This role includes a variety of tasks such as answering phones, organizing files, scheduling appointments, assisting with meetings,...

  • Administrative Assistant

    2 weeks ago

    Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    6 days ago

    Vancouver, Canada The Tandem Team Full time

    Our client VGH & UBC Hospital Foundation is looking to hire an Administrative Assistant to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role! **Who We Are** VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising...

  • Administrative Assistant

    1 week ago

    Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    1 week ago

    Vancouver, Canada Pan American Silver Corp Full time

    Pan American Silver was created with the intention to provide investors with the best vehicle to gain exposure to higher silver prices. Our vision is to be the world’s pre-eminent silver producer, with a reputation for excellence in discovery, engineering, and sustainable development. Pan American Silver has several underground and open pit operations in...

  • Administrative Assistant

    2 weeks ago

    Vancouver, Canada BC Cancer Full time

    **Administrative Assistant** **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...