Administrative Assistant

2 days ago

Vancouver, Canada Ventum Financial Corp. Full time

**Company Overview**

Ventum Financial is a leading independent, Canadian-owned and operated private client and capital markets firm, known for our client-centric approach and entrepreneurial spirit.

**Position Overview (this is a 6 month contract role)**

We are seeking a highly organized and detail-oriented **Administrative Assistant** to provide operational and administrative support to our **Non-Brokered Private Placement (NBPP)** team. This role requires strong computer skills, excellent organizational abilities, and the capacity to perform effectively under pressure and tight deadlines.

**Key Responsibilities**
- Provide administrative support to the team by coordinating day-to-day operational activities.
- Assist with **Non-Brokered Private Placement (NBPP) package preparation**, including:
- Conducting AI checks- Pulling approval memos- Drafting client letters- Preparing and organizing subscription documents (subs)
- Ensure all documentation is complete, accurate, and filed appropriately.
- Maintain effective communication with internal stakeholders and external partners.
- Perform general administrative duties such as scheduling, document preparation, and data entry.
- Support workflow efficiency by ensuring accurate documentation and timely follow-ups to assist with Credit approvals and Compliance reviews.

**Qualifications & Skills**
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe.
- Strong organizational and time-management skills with the ability to meet tight deadlines.
- Exceptional attention to detail and accuracy in handling documents.
- Strong written and verbal communication skills.
- Ability to work effectively both independently and as part of a team.
- Previous experience in financial services or administrative support is an asset.

We thank all applicants for their response but only those considered for an interview will be contacted.
- Ventum is committed to fostering an inclusive, accessible environment where all employees and customers feel valued, respected and supported. If you are invited to interview and require accommodation (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs._

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