Administrative Assistant

7 hours ago

Thornhill, Canada Garrison Law Full time

**About Us**:
Garrison Law is a well-established law firm dedicated to providing high-quality legal services to our clients. We are seeking a detail-oriented and organized Administrative Assistant to join our team. This multifaceted role will provide support to our office while also handling critical bookkeeping tasks and managing the firm’s bank runs. If you’re a proactive and versatile professional with a passion for supporting a busy legal environment, we want to hear from you

**Responsibilities**:
Administrative Support:

- Scheduling appointments and maintaining calendars for lawyers and other staff.
- Preparing and managing correspondence, documents, and reports.
- Organizing and maintaining physical and electronic files.
- Greeting clients and visitors, ensuring a positive and professional experience.
- Collaborate with team members to streamline office operations and improve efficiency.

Bookkeeping Duties:

- Handling the firm’s accounts payable and accounts receivable, including invoicing and processing payments.
- Managing client billing and payments, ensuring accurate record-keeping.
- Assisting with payroll preparation and ensuring timely payroll processing.
- Reconciliations of financial records and accounts on a monthly basis.

Bank Run Responsibilities:

- Making regular trips to the bank to deposit checks, withdraw funds, and handle other banking transactions.
- Ensuring proper documentation and tracking of all transactions.
- Managing and safeguarding financial data and ensuring confidentiality.

**Qualifications**:

- High school diploma or equivalent is required.
- Experience in an administrative assistant or similar role is preferred.
- Proficient in Microsoft Office Suite (Word, Excel, etc.).
- Experience with accounting and practice management software is highly desireable (PCLaw, Unity, etc.).
- Strong attention to detail and accuracy in all work performed.
- Effective communication skills, both written and verbal, with the ability to interact professionally with team members and clients.
- Ability to multitask, prioritize effectively, and manage time efficiently in order to meet deadlines.
- Must be reliable and able to handle sensitive financial data with discretion.
- Ability to handle confidential information with integrity and professionalism.
- Valid driver’s license and reliable transportation for bank runs.

If you’re ready to take on a dynamic role in a fast-paced legal setting, please submit your resume and cover letter to apply

Pay: $40,000.00-$45,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Administrative: 1 year (preferred)
- Accounting: 1 year (preferred)

Work Location: In person

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