Administrative Assistant, People, Wellness

7 days ago

Aurora, Canada York Regional Police Full time

**Job Description**:
**Job Title**:Administrative Assistant, People, Wellness & Talent**Posting Start Date**:12/2/24**Posting Date**:10/02/2024

**Closing Date**:10/15/2024

**Requisition ID**:1389

**Title**:Administrative Assistant, People, Wellness & Talent

**Branch**:Administration

**Service**:People, Wellness & Talent

**Salary**:74,046.00 - 79,486.00 per annum

**Status**:Job Type**:Full-Time, R/T: Regular

**Openings**:1

**Location**:Headquarters

**Position Purpose**

The purpose of this position is to provide administrative and clerical support for effective functioning of the Health & Ability team and its processes and programs.

**Major Duties & Responsibilities**

Provide overall administrative support for day-to-day office operations.
Sort, file, scan and organize electronic and physical files.
Prepare monthly and quarterly reports including Board reports, sick reports and statistical reports as required.
Monitor the Health & Ability inbox and respond to general questions or forward to Representatives or Coordinators as required.
Sets up the initial WSIB claims/IODs and non-occupational files in the Parklane system.
Sort, scan and upload WSIB mail to Parklane system including follow ups.
Schedule meetings, meeting rooms as required.
Assist in gathering and researching information as requested.
Process confidential documents/information in the Parklane system.
Assist with ensuring the accuracy, completeness and integrity of the employee Health & Ability file.
Assist with booking and arranging Independent Medical Evaluations (IMEs), Functional Abilities Evaluations (FAEs) and Physical Demands Analyses (PDAs) at the direction of Coordinators, Supervisor or Senior Manager.
Monitors Central Sick Leave usage and sends out requests. Monitors Central Sick Leave reimbursements/repayments/balance and sends updated communication to stakeholders. Prepares quarterly CSL usage reports.
Track employee retirement dates and send out required communication within expected timelines.
Provide a follow up reminder for coordinator related to eligibility period including documentation and linking into Parklane for OMERS Waiver of Disability.
- This position description is intended to describe the general level and nature of the position, and is not intended to represent an exhaustive list of all tasks assigned in the performance of this position._

**Mandatory Qualifications**

Successful completion of a two (2) year college diploma in business/office administration or a related field or equivalent training and experience.

Minimum of six (6) months of previous experience in office administration and clerical experience.

**Preferred Qualifications**

Knowledge of Parklane preferred.
Disability and/or WSIB experience preferred.
Knowledge of YRP rules and regulations.
Problem solving abilities in order to prioritize a multitude of tasks from various members of the unit and deal with incoming inquiries from YRP members.
Communication and interpersonal skills to interact with YRP members, Region employees and external stakeholders (WSIB, Telehealth) to explain and exchange information and answer straightforward inquiries regarding Health & Ability related information.
Organizational and planning skills and ability to complete a multitude of tasks simultaneously.
Customer service skills and ability to deal with calls of a sensitive nature.
Quick response and judgement skills.

**How to Apply**

Please submit your cover letter and resume as one PDF document,

  • Director, Strategic People Services

    1 week ago

    Aurora, Canada York Regional Police Full time

    Director, Strategic People Services & Administration Join to apply for the Director, Strategic People Services & Administration role at York Regional Police Base pay range CA$155,230.00/yr - CA$176,398.00/yr Position Purpose >Reporting to the Executive Director, People Wellness & Talent, this position is responsible for the strategic leadership and...

  • Director, Strategic People Services

    1 week ago

    Aurora, Canada York Regional Police Full time

    Director, Strategic People Services & Administration Join to apply for the Director, Strategic People Services & Administration role at York Regional Police Base pay range CA$155,230.00/yr - CA$176,398.00/yr Position Purpose >Reporting to the Executive Director, People Wellness & Talent, this position is responsible for the strategic leadership and...

  • Director, Strategic People Services

    1 week ago

    Aurora, Canada York Regional Police Full time

    Director, Strategic People Services & Administration Join to apply for the Director, Strategic People Services & Administration role at York Regional Police Base pay range CA$155,230.00/yr - CA$176,398.00/yr Position Purpose >Reporting to the Executive Director, People Wellness & Talent, this position is responsible for the strategic leadership and...

  • Administrative Assistant

    1 week ago

    Aurora, Canada Donmar Foods Incorporated Full time

    **Overview** **Responsibilities** - Processing orders from customers into our systems and responding to customer requests for documentation. - Utilize Microsoft 365 suite particularly Word and Outlook - Operate office equipment and phone systems effectively to support daily operations. - Assist in administrative tasks such as data entry, correspondence, and...

  • Administrative Assistant

    5 days ago

    Aurora, Canada JANA Corporation Full time

    **Administrative Assistant** JANA has a progressive culture of personal and professional growth. With a vested interest in each employee’s professional growth and continuous improvement as an individual, JANA supports professional development, continuous education, industry participation and technical accreditations. Other Perks that come with joining...

  • Administrative Assistant

    1 week ago

    Aurora, Ontario, Canada R & J Concepts Full time $20,000 - $28,800 per year

    We are looking for an Administrative Assistant to join our team Are you a dynamic, service oriented individual who is eager to learn and support all functions of a business? Are you interested in working for a close-knit company with a great work/life balance? If this sounds like you, then we have an opportunity for youDuties &...

  • Administrative Assistant

    7 days ago

    Aurora, Canada Design Exteriors Inc. Full time

    **About Us** Design Exteriors Inc. is a renowned construction firm focused on delivering exceptional construction, general contracting, design-build services, and public-private partnerships. With over 20 years of combined experience, we excel in delivering quality through professionalism and dedication. Our team values precision, innovation, safety, and...

  • Administrative Assistant

    1 week ago

    Aurora, Canada York Support Services Network Full time

    **One Full-time Permanent Position** The administrative professional we are searching for will be responsible for providing overall administrative and clerical support to the Developmental Services Ontario (DSO) Central East Region Team. They will also participate as a member of YSSN’s Administrative Team. As the Administrative Assistant your main...

  • Communication Administrative Assistant

    3 days ago

    Aurora, Canada Your Support Services Network Full time

    At Your Support Services Network (YSSN), we believe in making a difference. As a non-profit charitable organization, we support individuals with mental health challenges, developmental disabilities, and complex needs—helping them build meaningful connections and live their best lives. **Job Opportunity** **Communication Administrative Assistant** **One...

  • Administrative Assistant

    1 week ago

    Aurora, Canada Curb Signs Inc. Full time

    Curb Signs Inc. specializes in custom print, fabrication, and installation of a variety of signage. We are seeking an administrative assistant to support our team in a number of areas. To be successful in this role, you must be a team player, willing to learn, and able to thrive in a fast paced environment. **Duties & Responsibilities**: - Support...