Proposal Coordinator

6 days ago

Hamilton, Canada GM BluePlan Engineering Full time

**GM Blue**Plan** Engineering Limited**

is currently seeking a

**Proposal Coordinator**

**(full-time permanent position)**

**Location: Hamilton, Ontario**

**GM Blue**Plan** Engineering **is a dynamic engineering, management and technology consulting company that provides full service and full asset life cycle offerings to our clients across Canada. With over 50 years of experience, we provide expert guidance to plan, design, implement and support our clients' infrastructure.

Our Hamilton office is looking for a Proposal Coordinator to support in proposal preparation and submissions. This position will also involve Office Administration duties which includes providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material.

**Responsibilities**
- Coordinate the proposal preparation and submission
- Track proposals - submissions, successes, opportunities for improvement;
- Set-up and participate in debriefs and document feedback;
- Create new and update employee resumes and project sheets as needed;
- Ensure consistent look and feel for all submittals;
- Ensure proposal quality and compliance;
- Answer phones, transfer to required staff, take messages
- Process employee expense reports and accounts payable invoicing
- Record Meeting minutes
- Develop Power Point presentation
- Day to day office administration
- Coordinate & manage office calendars, company meetings and lunch orders
- Manage courier orders & receiving
- Facilitate collection and organization of client contracts & contract requirements
- Maintain centralized Client List
- Maintain a project reference and prospects database
- Create & maintain project sheets
- Set up and maintain project files
- Assist with internal intranet management
- Assist with office wide communications and updates
- Additional duties, as required

**Experience and Qualifications Considered an Asset**
- Undergraduate degree/diploma in marketing/communications, journalism, or business related field
- Superior written and verbal communication skills
- Strong understanding of the Microsoft Office Suite, specifically Microsoft Access and Excel
- Strong communication and problem-solving skills
- Ability to communicate with team members at all levels of the organization
- Ability to work within tight deadlines and prioritization of work to achieve them
- Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
- Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
- Previous experience working in a corporate construction, architecture, and/ or engineering environment considered an asset
- Access to a vehicle and proximity to the office located in Stoney Creek, as regular office attendance is required.

**COVID-19 Considerations**:
**We are committed to providing**:

- A dynamic work environment which encourages teamwork, initiative and creativity, while also providing career development and education opportunities.
- A competitive compensation package commensurate with experience, including a benefit package and RRSP program.
- Extra-curricular social activities and team building **Join our Team**

**Join our Team**

We thank all applicants; however, only those selected for an interview will be contacted

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