Executive Assistant to CEO

**Executive Assistant to CEO & Leadership Team**

We’re a creative agency, celebrated for work in real estate and high-end consumer brands. We operate using the EOS (Entrepreneurial Operating System**)** to run efficiently, stay focused, and execute with clarity.

We’re looking for a reliable, organized **Executive Assistant** to support our CEO and leadership team, with a primary focus on helping the CEO stay on top administrative tasks related to sales and business development. This role is ideal for someone who thrives in a fast-paced environment, is highly detail-oriented, and takes pride in keeping things running smoothly behind the scenes.

**Your Role**

While this is not a senior strategy role, it is a meaningful position for someone who wants to grow within a high-performing creative organization and learn the inner workings of a leadership team. This is a great opportunity to grow your skills, work closely with leadership, and contribute to a team doing exciting, creative work. If you're highly organized, proactive, and ready to make a difference, we’d love to meet you.

**What You’ll Do**

**CEO Support (Primary Focus)**:

- Manage the CEO’s calendar, schedule, and travel logistics
- Keep inboxes organized and assist with prioritizing communication
- Support with client follow-ups, proposal formatting, and CRM updates
- Prepare materials or research for sales calls and meetings
- Track to-dos and reminders to keep things moving forward
- Managing personal tasks to free up personal time

**Leadership & Team Support (As Needed)**:

- Help coordinate logistics for client visits, team events, or special projects
- Provide support around the office environment when needed (supplies, guests, coordination)

**What You Bring**
- 2+ years in an executive assistant, office coordinator, or admin support role
- Exceptional organizational skills and strong attention to detail
- Friendly, professional written and verbal communication skills
- Proficiency with tools like Google Workspace (Gmail, Calendar, Sheets, Docs), Slack, DocuSign (or similar), and ASANA (or similar) is a bonus
- Ability to handle sensitive information with confidentiality and discretion
- A helpful problem solver, with a can-do attitude and willingness to pitch in where needed
- Familiarity with the EOS model is a plus, but not required

**What You’ll Get**
- **Salary**: $45,000-$55,000 depending on experience
- Full-time, Hybrid in office 2 days per week
- A close-up view of how a creative agency operates at a high level
- Supportive team environment with room to grow and take on more responsibility over time
- Exposure to leadership processes, client workflows, and agency operations

**The other perks?**
- Health & wellness spending account
- Flexible working conditions
- Team Wellness days and Holiday Break
- Mentorship and coaching
- Community involvement
- Variety of projects

**At Him & Her, we play to win with purpose, with passion, and with people who bring a mindset built for making great work that actually moves the needle.** **This is more than the role, it’s a mindset.**

You’re the right fit here if you:

- Are humbly confident
- Always come with solutions
- Are collaborative to the core
- Have a keen imagination
- Can see the big picture
- And at the end of the day are able to self propel to growth.

**How to Apply**

Him & Her Incorporated provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity or gender expression.

Pay: $45,000.00-$55,000.00 per year

Work Location: In person