International Mobility Assistant

**BCIT** International**is seeking a **temporary, full-time (1.0**FTE**) International Mobility Assistant**. This position provides administrative support to ensure successful delivery of all international mobility programs for both incoming and outgoing students. Plans and implements actions required within the scope of the role to support the program development, organization, marketing, student enrollment, faculty and staff management and continuous operation of the department. Acts as the first point of contact for the international mobility programs, as well as for international Recruitment and Partnerships.

**Duties & Responsibilities**

**DUTIES**AND

**RESPONSIBILITIES**:

- Responsible for the coordination and provision of department-wide functions associated with the operation and administration of the assigned program areas.
- Provides information and assistance on a variety of matters related to mobility programs to the schools, incoming and outgoing students, staff, international institutes and other internal/external partners/agencies.
- Supports the department in a collegial manner by performing administrative activities associated with the development of programs; advises management of any issues; prioritizes program administrative workload and performs any necessary follow-up. Reviews department timetabling requests, resolves conflicts and suggests alternative options, and maintains the department spreadsheet.
- Provides administrative and logístical support, inclusive of room bookings, catering, invitations, minute-taking and meeting preparation, as needed for departmental or Institute meetings and events, such as department meetings, orientation, pre-departure programs, information sessions, Program Advisory Committee (PAC), students’ awards, selection committees, interviews, department tour and school visits, exit interviews for outgoing students, as well as all enrolment and non-academic issues.
- Takes minutes at meetings, prepares drafts for review after the meetings, finalizes minutes by getting all required signatures/approvals and archiving minutes for future uses.
- Provides program information at BCIT or partner institutions to current and prospective students and industry clients, referring them to information resources, appropriate agencies, counselling, or faculty as required.
- Maintains confidentiality and applies discretion to supporting the selection committee activities, including supporting the scheduling of interviews and submitting e-hires, assisting with onboarding and orienting new employees, and assigning department office space and equipment.
- Initiates department purchase orders per budget guidelines to maintain office supplies, to ensure office equipment is serviced as necessary, and to performs routine office upkeep.
- Maintains awareness of Department and Program goals and objectives, establishing priorities and flagging impacted items/issues requiring immediate attention. Maintains and updates processes and procedures related to day-to-day operation of department.
- Maintains content for the International Recruitment and Partnership website, ensuring accuracy and currency of information; liaises with the International Student Centre on non-academic issues pertaining to international students, and adheres to applicable website policies and procedures.
- Assists with development of promotional materials for international Mobility initiatives. Interacts and communicates with the BCIT International and Marketing Coordinator to promote international activities and agreements through career fairs and information sessions.
- Supports the departmental attendance keeping by assisting with the full-year cycle of attendance maintenance according to Institute guidelines and collective agreements.
- Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
- Undertakes related duties as assigned, consistent with the job grade for this position.

**Qualifications**

**QUALIFICATIONS**:
**Definition**:The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

**Education**:

- Completion of Grade 12 plus completion of two years of post-secondary in Business Administration, Marketing, Computer Systems, or other related courses.

**Experience**:

- Two years’ general experience plus two years’ current, practical experience in post-secondary education, one of which includes working with international students and programming.

**Software/Computer Application(s) and Expertise**:

- Microsoft Office knowledge, including Word and Excel at the intermediate level.
- Demonstrated proficiency with Adobe Connect Pro and Publisher.

**Communication/I