Collections, Billing, Payroll and Accounts

**Job Posting**

Reporting to the Controller, we have a great full-time opportunity to join our Accounting Team, in the capacity of **Collections, Billing, Payroll and Accounts Receivable.**

Initially you will be responsible for supporting Payroll, Billing and Collections as needed and while a team member goes on leave, you will be responsible for leading those functions.

**Key Responsibilities**

**Payroll**
- Responsible for payroll related activities as well as managing customer accounts as it relates to posting receipts and outstanding payments.
- Ensure accurate and timely processing of employee pay.
- Process employee data and enter employee timesheets.
- Calculate amounts to be paid, deducted, or deferred, including verifying and calculating changes and retro payments in salary, allowances, vacation, benefits, union dues, other deductions. Batch, bundle and distribute pay statements and cheques to employees.
- Prepare direct deposits and process taxable benefits, LTD, and WSIB.
- Review payroll register, CRA source deductions, and WSIB and EHT
- Ensure compliance with payroll/benefits program/government regulations and deadlines both at a provincial and federal level. Compile and prepare required information for federal/provincial government agency audits.
- Handle employee, management, and outside agency inquiries as well as be able to deal with confidential information. Ensure employee information is accurate and current in Payroll system.
- Respond and resolve internal/external inquiries with exceptional customer service.

**Collections**
- Monitor customer balances.
- Collect payment on all outstanding invoices due within an assigned portfolio of customer accounts.
- Interact with Senior Management on a continued basis to resolve delinquent customer accounts.
- Work with Senior Management in determining the withholding of service and customer orders on severely delinquent accounts.
- Conduct timely investigations on delinquent accounts.
- Proactively work with delinquent customers on acceptable repayment plans.
- Prepare action notices, credits, and bad debts as needed.
- Prepare collection agency documentation on referred bad debt accounts for managerial review and approval.
- Strict adherence to all Company established procedures and policies, including Health and Safety.

**A/R**
- Process paid invoices and balance daily cheque batches as received and posted.
- Accurately post and process paperwork for cheque requests, intercompany accounts, and unidentified payments.
- File A/R batches and backups and pull support as required.
- Oversee customer credit terms, update accounting system, and send status change letters.
- Follow-up on inquiries from other departments, including generating of reports and assist Finance in proper financial reporting, including year-end and audit transactions.
- Interact with Senior Management on a continued basis to resolve delinquent customer accounts. Conduct timely investigations on delinquent accounts and proactively work with delinquent customers on acceptable repayment plans.
- Prepare action notices, credits, and bad debts as needed. Prepare collection agency documentation on referred bad debt accounts for managerial review and approval.

**Qualifications**
- Post-Secondary education in a Business, Accounting, Finance, or related fields.
- Related experience in Collections, Billing, Payroll and Accounts Receivable. Knowledge of Accounting and/or Payroll Software preferred.

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person