Receptionist/admin Assistant

About WrapGuys WrapGuys is a leading provider of high-quality vehicle wraps, dedicated to transforming the appearance and branding of vehicles for a diverse and growing clientele. We pride ourselves on exceptional customer service, innovative designs, and meticulous attention to detail. Our team is dynamic, creative, and committed to excellence. We’re growing and evolving The Role This is not a typical receptionist position. We’re looking for someone who is equal parts organized administrator and financially sharp operator. You’ll be the first point of contact for our clients — warm, professional, and polished — while also managing daily accounts receivable functions that keep our business running smoothly. If you’re someone who is comfortable handling money, processing payments, and managing numbers alongside front-desk responsibilities, this role was built for you.

Key Responsibilities
Financial & Accounts Receivable
- Process daily payments including credit/debit card transactions, e-transfers, and other methods of payment
- Send and receive e-transfers accurately and on schedule
- Prepare, send, and follow up on client estimates and invoices
- Manage short-term accounts receivable — track outstanding balances, follow up on overdue payments, and maintain accurate financial records
- Maintain organized and up-to-date financial documentation for internal use Administrative & Reception
- Greet and welcome visitors and clients, ensuring a positive and professional first impression
- Assist with scheduling appointments, consultations, and internal meetings across departments
- Provide updates and coordination between departments and clients throughout each day
- Perform general office duties including filing, data entry, and document management
- Act as a communication bridge between clients and staff, ensuring clean and effective hand-offs
- Address and resolve minor client concerns promptly, escalating significant issues to the appropriate team member
- Maintain a tidy, organized, and presentable reception area at all times What You Bring Required
- Comfort and competence working with financial figures daily — this is non-negotiable. You must be confident processing payments, managing receivables, and handling money accurately and securely on a daily basis
- Previous experience in a receptionist, administrative, bookkeeping, or accounts receivable role
- Excellent verbal and written communication skills
- Proficiency with Microsoft Office Suite (especially Excel) and familiarity with standard office and payment processing tools
- Strong organizational skills and sharp attention to detail
- Ability to manage multiple priorities efficiently without dropping the ball
- Professional, business-casual appearance — you are the first face of WrapGuys Nice to Have
- Experience with invoicing software, point-of-sale systems, or accounting platforms (QuickBooks, Wave, etc.)
- Background in a trades, automotive, or creative services environment
- Problem-solving instincts and the ability to handle complaints with tact and professionalism Why Join WrapGuys?
- Growth-Stage Company — Join a business that is actively investing in its next chapter. This is a ground-floor opportunity to grow with us.
- Innovative Environment — Work alongside a creative and driven team that takes pride in delivering exceptional results.
- Professional Development — Opportunities for career advancement as the company scales for versatile and technical individuals.
- Inclusive Culture — A diverse workplace where your contributions to business strategies and objectives are recognized and valued.

How to Apply
Submit your resume along with a brief cover letter outlining your relevant experience — particularly any experience with accounts receivable, payment processing, or financial administration — and why you’d be a great fit for the WrapGuys team. Pay: From $60,000.00 per year Work

Location:
In person