Personal & Executive Assistant

**Personal & Executive Assistant**

**Strong minds. Passionate Hearts.**

**Partners & Hawes**

Hello. We’re a full service brand engagement agency who specialize in strategic and creative brand development. Our model is comprised of senior brain-trusts, built for the challenge at hand and in the best interests of our clients. This is why in our name, Partners comes first.

We are looking for an enthusiastic, detail oriented individual with the drive and passion to work directly with our CEO.

This is a part-time, up to 20 hours/week, 10 month maternity coverage role, with the potential to join the team and remain in the role at the end of the one year contract.

Our **Personal & Executive Assistant** is an experienced position directly supporting and reporting to the CEO. This role is responsible for a variety of personal and executive assistant related responsibilities as well as operational and administrative tasks.

**As our Personal & Executive Assistant you will;**
- Be located in B.C. and comfortable working remotely. (It’s an added bonus if you are located in Kelowna.)
- Work very closely with the CEO to assist, manage and support a variety of personal, family & work related tasks.
- Comfortable learning in an entrepreneurial, fast paced and hands-on environment.
- Embrace our non-traditional hybrid roles that encourage variety, learning & growth.
- Provide administrative support; booking and managing multiple, complex calendar appointments and timelines.
- Comfortable managing a variety of confidential tasks with discretion and professionalism.
- Management, booking & scheduling of business, personal & family related travel.
- Management of personal health & finance including; personal banking & payments,, managing receipts, credit cards, submitting health claims, etc.
- Personal tech and software support including: troubleshooting and resolving technology issues, as required.
- Project management of a variety of personal events and tasks including house related operations and projects.

**How you’re wired**:

- Confident, positive attitude with the drive and ability to take initiative.
- Highly organized, flexible and reliable with exceptional attention to detail.
- Intuitive, engaged and eager to solve problems and find solutions.
- Love making an impact, eager to jump in to support across multiple functions.
- Embrace variety and thrive in learning and working in a face paced and ever changing environment.
- Entrepreneurial spirit, genuinely passionate and curious.

**Skills**
- Strong administrative skills.
- High level of organization and efficiency.
- Highly accountable, adaptable and responsive.
- Excellent proofreading abilities to ensure accuracy in all written communications..
- Ability to manage multiple tasks simultaneously while prioritizing effectively.
- Strong communication skills, both verbal and written.

**What you bring to the table**:

- Experience as a Personal, Executive Assistant or a similar Operations/Admin role.
- An outgoing nature: you’re a skilled problem-solver who makes things happen.
- Flexible with your hours worked per week and availability as every day/week is different.
- Strong professionalism with the ability to communicate with diplomacy, discretion and confidentiality.
- A critical thinker that works well under pressure, while learning on the go.
- The ability to multi-task and switch gears, priorities and tasks quickly.
- Ability to work independently and resourcefully and willing to seek clarification as needed.
- This position is ideal for an individual who thrives in dynamic environments and are eager to contribute their skills to support organizational success.

**Why work with us?**:

- Tight knit community working environment, female founded.
- Great clients: We align ourselves with clients who have an appetite for innovation and who trust and believe in collaboration and partnerships.
- Growth: We are an entrepreneurial environment, challenging you to go beyond your comfort zone and reward based on performance not tenure.
- Independence: Our decentralized model supports flexibility and personal empowerment.
- We’re a pretty nice group of people, if we do say so ourselves

**Details & Process**:

- Pay range is $28-$32/hour based on experience.
- Maternity leave coverage Nov 2024-Aug 2025 with the potential to join the at the end of the contract term.
- We value diversity of the people we hire, collaborate with and serve. All qualified applicants will receive consideration for employment without regard to; race, age, colour, religion, gender identity or expression, sexual orientation, national origin, disability, family/marital status or if you’re parenting the next generation of innovators.
- We firmly believe that our work is at its best when everyone feels free to be their most authentic self.
- 100% female owned corporation.
- While we are humbled by the talented people who apply, we will reach out directly to those we’d like to mee