Administrative Clerk

2 Positions

The Town of New Tecumseth is looking for two Administrative Clerk - Public Works to join our rapidly growing team.

**Why work with us?**

Our growing community, identified as one of the fastest growing municipalities by Statistics Canada, located about an hour north of Toronto, offers beautiful rural and urban landscapes and diverse opportunities to work in a technologically progressive, public environment.

**What we promise**:

- flexible work environment, including ability to work from home up to two (2) days per week
- employer paid health and dental benefit packages from day 1
- competitive salaries
- OMERS pension plan
- free gym membership at Town recreation centres
- professional development opportunities

The Administrative Clerk - Public Works position provides clerical support, administrative duties, and reception services for the Public Works Department under the direction of the Managers within Public Works Department.

**How you contribute to our organization**:

- Prepares reports, memos, and correspondence from written copy, or verbal direction. Creates and maintains databases and spreadsheets for record keeping and reports. Files reports, processes mail, schedules appointments, and receives and/or codes invoices for payment.
- Prepares handouts and agendas and documents minutes for meetings as required.
- Receives, creates, and follows up on Requests for Service utilizing the Computerized Maintenance Management System (CMMS). Maintains records and produces monthly reports from the CMMS database.
- Assists Staff with the administration of various programs (e.g. Road Occupancy Permits, Entrance Permits, Curb Cuts, Garbage Tags, Community Transportation Rebate, etc).
- Completes various other monthly reports such as monthly fuel consumption report for Public Works vehicles and monthly grader report, water meter inspection report, On-call Trending report.
- Administration and/or coordination of Town programs (e.g. Adopt-A-Road, Tree Maintenance, etc).

**What you bring to the team**:

- Requires successful completion of Community College level certificate in Business Administration or related field.
- Requires 2-3 years of experience in a busy office environment that focused on dealing with the public on a regular basis.
- Experience in a Public Works Office would be an asset.
- Proficient computer skills in Microsoft Office, i.e. Word and Excel. Experience with Adobe Acrobat considered an asset.
- Good interpersonal skills required to deal with the public and other departments.
- Verbal and written communication skills required to communicate information to the public in an appropriate manner.
- Ability to deal with difficult members of the public with tact and diplomacy while continuing to provide good customer service.
- Ability to organize work and prioritize effectively to meet deadlines.

**Salary**: $51,581.08 - $64,471.68, plus employer paid benefits and OMERS pension plan
**Hours**: 35 hours per week, Monday - Friday
**Location**: Joint Operations Centre, 6558 8th Line, Beeton
**Start Date**: April 14, 2025

**To apply, please submit a cover letter, resume and copies of the required credentials (diploma/certificate, training, etc) by March 11th.**

We thank you for your interest; however, only those selected for an interview will be contacted.

The Town of New Tecumseth is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an interview, please advise Human Resources if you require accommodation.