Administrative Unit Assistant

1 week ago

Woodstock, Canada The Children's Aid Society of Oxford County Full time

Under the direct supervision of the Supervisor of QA, CPIN and Administration, and the Service Managers for the Unit, the Administrative Unit Assistant is responsible for providing clerical and administrative support to a designated team(s) or department within the Children’s Aid Society of Oxford County.

**SPECIFIC DUTIES & RESPONSIBILITIES**:
Duties performed will include some of the following activities:
1. Type, duplicate, file, scan, and complete miscellaneous recordings, meeting Minutes, forms, correspondence, and/or reports, including ongoing monthly and annual service statistics, as required.

2. Develop spreadsheets, database tables, and input computer data as required.

3. Make telephone calls, arrange or cancel appointments, and reserve cars and meeting rooms on behalf of workers and supervisors, when requested

4. Schedule team meetings and prepare by composing and distributing the agenda and materials as requested. Records and types meeting Minutes as required.

5. Provide clerical and administrative support to the team or department in the use of forms, procedures, and schedules and maintains team backup calendars.

6. Input volunteer drive requests for supervised access visits, schedule appointments and meetings, and order taxis as required.

7. Upload all case-related documentation into the CPIN provincial database adhering to established internal procedures and utilizing the proper identified naming conventions.

8. Assist in the completion of paperwork and forms admitting a child into care. Assist with research and gathering necessary information required for documentation.

9. Perform coverage and Receptionist duties when required and coverage of administrative support staff when absent or out of the office.

10. Work in a safe manner in accordance with the Society’s Health and Safety Policies and Procedures and all relevant legislation.

11. Perform other duties and responsibilities as may be assigned.

**QUALIFICATIONS**:
Post-secondary diploma or certificate in administrative studies with a minimum of three years related office experience is preferred.

Preference given to applicants with previous child welfare sector experience and CPIN experience.

Excellent oral and written communication skills.

Ability to respond to and relate professionally and effectively with team staff, colleagues, service users, and community representatives.

Ability to complete tasks efficiently, accurately, and prioritize workload.

Ability to work collaboratively with team staff and within the framework of agency policies and procedures

Valid driver’s license and insurance in good standing and available vehicle.

We are committed to creating an accessible environment for all. If you are contacted to participate in the interview process, please let us know if you have any accommodation needs.

**Job Types**: Full-time, Permanent

Pay: $44,406.00-$57,562.00 per year

**Benefits**:

- Company pension
- Dental care
- Extended health care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-11-26

  • Administrative Assistant

    4 days ago

    Woodstock, Ontario, Canada The Floral Express Full time

    Position SummaryThe Administrative Assistant supports Floral Express' vision of being the leading floral wholesaler, driving innovation, delivering an exceptional customer experience, fostering growth, and creating a vibrant, supportive workplace where every team member thrives by providing high-level administrative support directly to the Manager,...

  • Receptionist/administrative Assistant

    6 days ago

    Woodstock, Canada BRON Full time

    BRON is looking for a **Receptionist/Administrative Assistant** to join our team! - Be the first point of contact for customers, answering and directing calls. - Provide administrative support for all departments. - Order and manage office supplies. - Maintain the filing system. - Various data-entry requirements. - Miscellanous accounting assistance. -...

  • Administrative Assistant

    15 hours ago

    Woodstock, Ontario, Canada PENNY PINCHERS SERVICES INC. Full time

    Company OverviewPENNY PINCHERS SERVICES is a dedicated local courier company serving Southern Ontario. We are committed to providing reliable and efficient delivery solutions, valuing integrity, customer satisfaction, and community engagement.SummaryJoin PENNY PINCHERS SERVICES as an Administrative Assistant & Billing Clerk in Woodstock, where you will play...

  • Administrative Assistant

    1 day ago

    Woodstock, Canada IMG Logistics Inc Full time

    Job Responsibilities: - Develop and maintain a system for managing office routine. - Plan, conduct, monitor and evaluate projects. - Prepare reports and conduct presentations. - Interface with external business units. - Maintain technical expertise and procedural knowledge. - Maintain supervision of advised of work in process. - Assume operational...

  • Administrative Assistant

    1 day ago

    Woodstock, Canada IMG Logistics Inc Full time

    Job Responsibilities: - Develop and maintain a system for managing office routine. - Plan, conduct, monitor and evaluate projects. - Prepare reports and conduct presentations. - Interface with external business units. - Maintain technical expertise and procedural knowledge. - Maintain supervision of advised of work in process. - Assume operational...

  • Administrative Assistant

    2 weeks ago

    Woodstock, Canada CBI Health Full time

    **Administrative Associate - Woodstock, ON** CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and innovation. Along with...

  • Administrative Assistant/receptionist-part Time

    6 days ago

    Woodstock, Canada ReCar Woodstock Full time

    **Part-Time Administrative Assistant / Receptionist** Canada’s fastest growing pre-owned vehicle retailer is looking for a **Part-Time** **Administrative Assistant / Receptionist** **at our **ReCar Woodstock, NB** location. ReCar is an Atlantic Canadian company that is headquartered in Fredericton, New Brunswick and is built on the fundamental principles...

  • Human Resources Administrator

    6 days ago

    Woodstock, Ontario, Canada Domestic Abuse Services Oxford Full time

    Domestic Abuse Services Oxford (DASO) and Ingamo HomesAbout DASODomestic Abuse Services Oxford (DASO) is a leader in providing effective, efficient, and accountable services for women and children impacted by gender-based violence in Oxford County.About Ingamo HomesIngamo Homes is a transitional program that supports women and their children fleeing...

  • Receptionist & Administrative Assistant

    3 days ago

    Woodstock, New Brunswick, Canada Connell Chrysler Full time

    GROW WITH US AND BE PART OF OUR TEAM THAT CHAMPIONS QUALITY AND SERVICEConnell Chrysler, part of Valley Group of Companies, is proud of its reputation within the Automotive industry and strives to exceed customer expectations with high-performing people, quality products, and services. We offer a dynamic, fast-paced work environment with opportunities for...

  • Administrative Assistant

    1 day ago

    Woodstock, Canada Pollux transport Inc. Full time

    Work Term: Permanent - Work Language: English - Hours: 34 to 44 hours per week - Education: College/CEGEP - Experience: 1 to less than 7 months **Work setting**: - Transportation company **Tasks**: - Train other workers - Schedule and confirm appointments - Manage contracts - Answer telephone and relay telephone calls and messages - Answer electronic...