Administrative Assistant

11 hours ago

Woodstock, Canada Innocore Full time

Innocore, a leading manufacturer of disinfectant wipes for the away-from-home market has an immediate need for an Administrative Assistant at our facility in Woodstock, Ontario. This is NOT a remote role.

Reporting to the Director of Manufacturing, the incumbent will be responsible for working directly with the customer service, accounting, production, quality, and warehousing departments. This will be a multi-faceted role that will assist in the areas of data entry, record keeping, and reporting. This role will also provide administrative support by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

**Role Responsibilities**:

- Assist with customer service aspects including, but not limited to order entry, releasing orders, and preparing shipping documentation
- Maintaining records management database systems
- Transforming raw data into reports
- Handling incoming customer inquiries
- Preparing documentation including customer contracts
- Assisting with invoicing and implementing credits to customer accounts
- Answering phone calls and direct calls to appropriate parties or take messages
- Receive incoming mail, memos, submissions and reports and plan their distribution
- Manage inventory on finished goods lines and place purchase orders with vendors as required
- Point of contact for internal supplies and distribute accordingly
- Process and distribute sample requests for clients
- Update and manage customer data via Salesforce
- Assist with inventory management
- Arrange freight pickups using various suppliers
- Performing other related duties and projects as assigned

**Qualifications & Skills**:

- Minimum educational requirement is high school diploma, or equivalent
- Associates Degree with a Business Administration focus preferred; or 2-3 years administrative experience in a manufacturing setting; or an equivalent combination of education and experience
- Able to complete multiple projects on time and with mínimal supervision, which often serve several people and contain conflicting deadlines
- Excellent interpersonal and communications skills
- Good understanding of basic math required for quick and accurate counting and calculations
- Proficiency with Microsoft Office, Excel and PowerPoint.
- High attention to detail, accuracy, time management, and organization
- All associates must embrace and foster and environment that supports our core values of Integrity, Respect, Excellence, Teamwork and Accountability

**What We Offer**:

- Competitive salary
- Potential annual profit sharing & bonuses
- Company-paid medical and dental benefits
- Free on-site parking
- Opportunities for learning & advancement
- Being part of a rapidly growing company

**Job Types**: Full-time, Permanent

**Salary**: From $22.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- This is not a remote role. Will you be able to travel to and from our facility in Woodstock, Ontario?

**Experience**:

- Administrative experience: 2 years (preferred)

Work Location: In person

  • Administrative Assistant

    7 days ago

    Woodstock, Canada Woodstock Chrysler Full time

    We are seeking a full time Administrative Assistant to join our Team at Woodstock Chrysler!! Our store is built around talented automotive professionals who have built a career delivering exceptional customer experiences coupled with continued year over year profitability and growth. We take pride in providing our customers with exceptional service and are...

  • Administrative Assistant

    1 week ago

    Woodstock, Canada First General Oxford Full time

    We are a restoration company looking for an enthusiastic individual to fill our administrative assistant role within our office. This individual should be proficient in Microsoft office, as well as excel and word, and fluent in English. We will train you in our two additional programs we use and will add responsibilities as you learn the position. Main...

  • Administrative Assistant

    2 days ago

    Woodstock, Canada DFS Projects Full time

    A job with a difference, it's imagination in motion **Responsibilities**: Provide administrative duties such greeting and answering phones, office supply replenishing, and filling Providing administrative support to all departments Assist with invoicing customers Assist with development of standard operating procedures Auditing driver logs to MOT/DOT...

  • Administrative Assistant

    10 hours ago

    Woodstock, Canada Soprema Full time

    Diploma Diploma in studies related to administration (Asset) - Shift Daily - Monday to Friday - Job status Permanent - Workplace Woodstock, Ontario - Work timetable Full time - 40h/week - Years of experience 3 to 5 years - Rate Annual - To be discussed - Date according As soon as possible SOPREMA is an international company specializing in the manufacturing...

  • Administrative Assistant

    7 days ago

    Woodstock, Canada Floral Express Full time

    **Only those who complete our company assessment will be analyzed for the position**: At the Floral Express the Receptionist is the “face” of the company and holds an important role where friendliness and cheerfulness is an obligation in making that first impression with customers and suppliers. The receptionist must believe in and support the...

  • Administrative Assistant

    5 days ago

    Woodstock, Canada Caressant Care Full time

    Caressant Care is seeking an Administrative Assistant to join our accomplished team of professionals at our 140-bed retirement home in Woodstock, Ontario. With responsibility to carry out a variety of clerical and office support duties, your mission will be to achieve optimal standards of care and services to our residents. **SKILLS AND KNOWLEDGE...

  • Administrative Assistant

    2 days ago

    Woodstock, Canada Ontario Health atHome Full time

    **Job Description**: Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. As an **Administrative Assistant**, you will be responsible for providing...

  • Administrative Assistant/receptionist

    4 days ago

    Woodstock, Canada Alzheimer Society Southwest Partners Full time

    **Organizational Overview**: The Alzheimer Society Southwest Partners actively supports families and individuals affected by Alzheimer’s disease and other dementias. We advocate for and provide support services, education, and funding for research for those affected by Alzheimer’s disease and other dementias. **Our Vision**: A world without...

  • Administrative Assistant

    2 weeks ago

    Woodstock, Ontario, Canada The Floral Express Full time

    Position SummaryThe Administrative Assistant supports Floral Express' vision of being the leading floral wholesaler, driving innovation, delivering an exceptional customer experience, fostering growth, and creating a vibrant, supportive workplace where every team member thrives by providing high-level administrative support directly to the Manager,...

  • Service Administrative Assistant

    1 week ago

    Woodstock, Canada CYV Chevrolet Buick GMC Ltd. Full time

    _**Service Administrative Assistant Wanted Who’s a Flawless Facilitator**_ The Service Administrative Assistant we are looking for is someone who’s thorough, reasonably proactive and is restless when it comes to the pursuit of information. Do you thrive in environments where deadlines are your best friend and being relentless in pushing things forward...