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Administrative Assistant

2 weeks ago

Woodstock, Canada Soprema Full time

Diploma Diploma in studies related to administration (Asset)
- Shift Daily - Monday to Friday
- Job status Permanent
- Workplace Woodstock, Ontario
- Work timetable Full time - 40h/week
- Years of experience 3 to 5 years
- Rate Annual - To be discussed
- Date according As soon as possible

SOPREMA is an international company specializing in the manufacturing of modified bitumen membranes. SOPREMA’s product line includes roofing, waterproofing and air/vapor barriers. Present in over 90 countries worldwide, SOPREMA offers an exclusive sealing technology, designed with an extraordinary experience of over 100 years of innovation.

**Why should you join our team?**
- Participation in profit sharing
- Shutdown at Christmas and all paid holidays
- Flexible insurance program (80% paid by the company after probation and up to 100% after one year)
- Pension fund / 2 contribution options:

- 3% employee - 3% employer
- 5% employee - 4% employer
- Social club
- Paid weekly
- Reimbursement for physical activities (according to internal policy)
- No weekend shifts
- Annual salary progress

YOUR ROLE IN OUR TEAM

**YOUR ROLE IN OUR TEAM**:
Reporting to the Purchasing Leader, the Administrative Assistant is responsible for all daily administrative tasks necessary for the management of the production site.

THE CHALLENGES WE HAVE FOR YOU

**THE CHALLENGES WE HAVE FOR YOU**:

- Provides administration support to ensure efficent operation of the office to all departments including answering phone calls, scheduling meetings and supporting visitors;
- Carries out administrative duties such as filing, typing, scanning, updating office records and databases that contain personnel, financial and office data;
- Welcomes and signs in visitors at reception;
- Delivers incoming mail to the staff and prepares outgoing mail;
- Oversees office supplies and contracted services, including restocking office and cleaning supplies and follows up with service providers;
- Helps organize office and social activities;
- Assists Purchasing Leader in the purchase, coordination, inventory and reception of raw materials for production as required;
- Processes, records and files invoices as needed;
- Assists HR and department managers with onboarding of new employees;
- Performs all work as requested by supervisor.

WHAT WE HAVE TO OFFER

**WHAT WE HAVE TO OFFER**:

- We Take Care of Our People
- A Solid Retirement
- More Than Just Activities, It’s a Club
- Moving Forward on a Daily Basis
- You Refer, We Reward
- Being Healthy Is Important
- People Who Matter to You Matter to Us
- Performance Is a Shared Effort

THE SKILLS WE ARE LOOKING FOR

**THE SKILLS WE ARE LOOKING FOR**:
**Your Education**:

- Diploma in studies related to administration (Asset)

**Your Knowledge and Competencies**:

- 1 to 3 years of experience in an office environment (required)
- Proficiency in Microsoft Office (required)
- Experience in supply chain or procurement (Asset)

**Your Skills and Abilities**:

- Knowledge in basic computer programs
- Excellent written and oral communication skills
- High attention to detail
- Courtesy and commitment
- Adaptability and flexibility to adjust priorities
- Teamwork ability
- Maintaining confidentiality in the workplace

**Your Working Conditions**:

- Office work (90% of the time)
- Production floor (10% of the time: inventory)

**Physical Requirements**:

- None

**Subordinates**:

- None