Executive Assistant

1 week ago

Ottawa, Canada The Minto Group Full time

**Executive Assistant**

**Location: In office at 180 Kent Street, Ottawa Ontario**

As per Minto policy, please note that this position is located at a Minto site where proof of full Covid-19 vaccination is mandatory.

**Build your future at Minto**

Since 1995, we’ve been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it’s all about special moments — like the thrill of a new apartment, the pride in owning a first home, or a growing investment partnership. We recognize this continues with great employees, like you, and would love for you to join us on our mission. At Minto we welcome change, celebrate new ideas and provide you with the resources, professional training and diverse opportunities to grow your career.

**Your offer will include**:

- Competitive salary
- Annual bonus + benefits effective 1st day + pension & rrsp matching plan + 3 weeks’ vacation
- Tuition reimbursement plans and professional development courses
- Employee recognition platform - Be rewarded by your colleagues for your contributions
- Flexible summer hours
- Many exciting career opportunities

The Executive Assistant is responsible for supporting a senior level executive and their team while ensuring the smooth and effective day to day operations of the department.

**In this role, you will**:

- Supports Senior Level Executives with day to day administrative support;
- Coordinates travel plans for senior executives and direct reports (if required);
- Process all expenses to ensure timely submission for payment;
- Ensures documents are signed ie. cheques, contracts;
- Submits and tracks department timesheets;
- Maintains org charts, phone lists, distribution list;
- Submits attendance reports for department payroll to process;
- Attends and take minutes at meeting as required;
- Maintains and organizes electronic and hard copy files;
- Prepares all required documents for internal and external meetings as required;
- Organizes social events when required;
- Provides customer service for staff and guests visiting the office;
- Other duties within the scope, spirit and purpose of the job, as requested by management.

**We would like you to have**:
**Education**:High school is required. A University Degree or College Diploma is an asset (Office or Business Administration).

**Experience**:Minimum five to seven (5-7) years relevant office experience combined with experience supporting a Senior Executive.

**Specialized Skills, Knowledge and Abilities**:

- Computer skills (Microsoft Word, Excel, Outlook, PowerPoint)
- Excellent organizational skills
- Excellent listening oral and written communication skills
- Professionalism (ability to exercise tact, good manners, discretion, confidentiality, maturity)
- Team Player
- Adaptable and Flexible in the work environment
- Multitasking skills
- Problem Solving skills
- Good Judgment
- Interpersonal skills
- Minto is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs._

  • Global Executive Assistant to Senior Leaders

    4 days ago

    Ottawa, Canada Keller Executive Search Full time

    A leading executive search firm based in Canada is seeking an Executive Assistant to support senior executives in a dynamic environment. You will manage complex calendars, handle travel logistics, and prepare strategic presentations. The ideal candidate has strong organizational skills, experience in a similar role, and proficiency in Microsoft Office Suite....

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Trapped Ottawa Full time

    **Trapped Canada**: - We are one of the largest real-life escape game chains in North America, with current 30+ locations across Canada. **Trapped Ottawa** location is hiring passionate, energetic, and creative individuals to join the team! We're expanding at a fast pace along with a large number of career opportunities opening up. **Key...

  • Executive Assistant

    1 day ago

    Ottawa, Canada Ellement Consulting Group Full time

    ABOUT ELLEMENT Ellement Consulting Group Limited Partnership (Ellement) is a national provider of integrated retirement, benefit, actuarial, and investment consulting, as well as administration services for retirement and benefit programs, and retirement and benefit software solutions for internally administered organizations. Our mission is to design,...

  • Executive Assistant

    1 day ago

    Ottawa, Canada Restore Medical Clinics Full time

    Restore Medical Clinics (RMC) is a fast-paced medical complex that takes a multidisciplinary approach to deliver healthcare services for the total person by providing a full range of medical services in one convenient location. Our vision is to provide compassionate, collaborative, and comprehensive care to all. RMC currently offers patients access to...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Altaif Full time

    Altaif Inc. is looking for an organized and driven individual to join the company's corporate team as an Executive Assistant.Our corporate team manages cross-company operations and long-term strategies. The team is chiefly responsible for administering the company budget and ensuring service consistency across branches.As an Executive Assistant, your primary...

  • Executive Assistant

    2 hours ago

    Ottawa, Canada Purelogicit Full time

    About PureLogic IT PureLogic IT provides innovative IT solutions for the Federal Government and private sector organizations. We enable outcomes as a secure and trusted technology service provider across current and emerging technologies. With expertise across all areas of IT including cloud technology, software solutions, and infrastructure, as well as...

  • Executive Assistant

    6 days ago

    Ottawa, Canada The Department of Surgery, The Ottawa Hospital Full time

    The Division of General Surgery in the Department of Surgery (DoS) is currently looking for a **full-time, permanent** Executive Assistant. Please see below for details. Under the direction of the Division Head of General Surgery, the Executive Assistant is responsible to perform a full range of administrative and clerical support services in accordance...

  • Executive Assistant

    1 week ago

    Ottawa, Canada Westboro MIC Full time

    **Executive Assistant** This role will be responsible for providing comprehensive support to the President and to the CEO, administering the company’s office requirements, and playing an integral role in the coordination of marketing, social media, and event management. This position requires someone experienced in administration assistance with a high...

  • Executive Assistant

    1 week ago

    Ottawa, Canada Sleepwell Property Management Full time

    **Responsibilities**: The responsibilities of the Executive Assistant include, but are not limited to: - Managing apartment leasing and rental processes, including coordinating property viewings, communicating with potential tenants, and overseeing lease agreements. - Providing high-level administrative support to the leadership team - Assisting with...

  • Executive Assistant

    1 week ago

    Ottawa, Canada H2 Analytics Full time

    **Who we are** H2 Analytics is a rapidly growing startup that services Canadian and allied defence, national security, and law enforcement teams. We design and implement tailored training and technological solutions to improve organisational readiness and operational effectiveness. Our team is composed of dedicated professionals who are laser-focused in...