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Administrative Assistant

2 weeks ago

Vancouver, Canada Academy of Modern Art (AOMA) Full time

Academy of Modern Art (AOMA) is a reputable Vancouver-based after-school art education institution dedicated to transitioning art and design students to their post-secondary school of choice and strongly supports students’ personal development. Our core value is Passion | Creativity | Drive | Success.

**What you will be responsible for**:

- Provide administrative support to ensure the efficient operation of the office
- Present a professional, efficient front-line image to both internal and external clients
- Respond to day-to-day inquiries and questions from prospective and existing students
- Demonstrate organizational and event planning/execution skills with the ability to balance complex priorities and deadlines effectively
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Schedule meetings and support customer service
- Track and record student attendance daily
- Prepare, edit, and proofread documents and social media content
- Manage WeChat group / Xiaohongshu weekly postings, and maintain other social media.
- Maintain clean and tidy of school classrooms on a daily basis and track office and art supplies
- Plan and organize events that take place internally and externally, such as team meetings, fundraisers, art competitions and events
- Keep important information and documents organized physically and electronically
- Handle occasional personal arrangements and errands for teams
- Maintain professionalism and strict confidentiality with all materials
- Other enquiries from the management and customer service teams

**What you will bring**:

- A minimum of 2-3 years of working experience in the education industry
- A Bachelor’s/College degree
- Exceptional attention to detail and organized
- Excellent communication and interpersonal skills
- Ability to effectively communicate both verbally and in writing in English and Mandarin (must)
- Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint)
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Time management
- Ability to learn quickly
- Ability to handle sensitive information with discretion
- Ability to work in a fast-paced environment
- Bookkeeping an asset: 1 year (preferred)

**Benefits**:

- Extended health care

Schedule:

- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Bookkeeping an asset: 1 year (preferred)
- Administrative experience: 2 years (preferred)

**Language**:

- Mandarin verbal and writing (required)

Work Location: One location