Administrative Support Specialist

2 weeks ago

Woodstock, Canada Greatario Full time

We are currently seeking an individual to join our Finance and Service Department as an Administrative Support Specialist in the Innerkip, ON Head Office.

Reporting to directly to the Financial Controller with a dotted line to our Greatario Services Manager, the Administrative Support Specialist will work closely with the Finance and Services team to ensure operations run smoothly.

**Responsibilities include, but not limited to**:

- Responsible for completing all shipping & customs documentation for the business, including coordinating pickup and deliver of materials.
- Direct liaison with custom agent
- Prepare courier shipments for staff
- Manage project insurance program, including uploading certificates for projects and tenders
- Responsible for the Builders Risk forms
- Acts as the backup for expense and payroll processing
- Assists with coordination of Company visa transaction verification, i.e., matching/tracking receipts for charges
- Responsibility of full Accounts Payable cycle for one business unit.
- Contact/Liaison for office equipment i.e., postage machine, printers etc.
- Reception backup daily
- Assist the Management team i.e., coordinating schedules, booking meetings, travel etc.
- Assist with booking travel & accommodations for all divisions
- Set up Work orders in our system specifically for our Service division
- Invoicing Service clients
- Assist with Inventory management
- Create & distribute purchase orders to suppliers
- Document customer interactions in Salesforce
- Review & edit service inspection reports
- Maintain service report data
- Assist with large volume customer contact during off-season

**Skills & Qualifications**:

- Certificate or Diploma in General Business, Accounting or related field of study.
- 2+ of experience with an emphasis on accounting and/or general administrative duties.
- Proactive and oriented to make improvements in procedures.
- Strong organizational skills including, managing and prioritizing multiple projects.
- Strong computer skills - word processing and spreadsheet. Proficient in Microsoft office (Excel, Word, Outlook)
- Excellent communication and interpersonal skills. Ability to interact with employee teams at all levels.
- Ability to maintain appropriate levels of confidentiality and deal with sensitive information
- Proven ability to meet deadlines
- Prior experience with Jonas software considered an asset.

Greatario is committed to providing accommodation for applicants with disabilities; please let us know in your cover letter if you require accommodation during the recruitment process.

In **1986**, the very first glass-fused-to-steel, bolted water storage tank structure was erected in Midhurst, Ontario. A little over 10 years later, the largest glass-fused-to-steel tank in North America was built in Bradford, Ontario for wastewater storage. Detour Gold commissioned the largest geodesic dome Greatario had ever built for their operation in 2012. This growth can be attributed to our ongoing commitment of our employees and trust from our customers.

We recently expanded into Western Canada and are quickly becoming the valued brand in bolted steel tank construction and service. With over 500 installations, across Canada, Greatario is Canada’s tank experts.

Since its inception, **Greatario’s Aquastore storage tanks have become the industry standard** within the water and wastewater marketplace. Recognizable care and O & M procedures combined with the quality and familiarity of the Greatario product and brand is of great value to our customers.

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