Administrative Assistant

2 weeks ago

Chester, Canada ABLE Engineering Services Inc. Full time

**JOB DESCRIPTION**

ABLE Engineering Services Inc. is a versatile, experienced, multi-disciplinary engineering firm that works on a wide range of projects. We excel in civil and structural engineering, surveying, and the design of infrastructure systems for commercial, residential, governmental, and industrial projects. We are looking for an Administrative Assistant/Coordinator to join our Internal Services team.

**RESPONSIBILITIES**
- Answer and direct phone calls
- Provide general support to clients on the phone and in person
- Take message, respond to messages left and return phone calls to clients
- Organize and schedule field work, appointments, and meetings
- Maintain existing filing system
- Order and maintain office supplies
- Submit and reconcile expense reports
- Aid in project invoicing
- Aid in accounts receivable and payable duties
- All other responsibilities assigned by the General Manager.

**QUALIFICATIONS**
- Proven experience as an administrative assistant, secretary and/or receptionist considered an asset
- Knowledge of office management systems and procedures
- Proficiency in MS Office (MS Excel and MS Word, in particular)
- Experience with project management software considered an asset
- Experience with QuickBooks Online (or equivalent) software considered an asset
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Knowledge/experience in the engineering/surveying industry considered an asset
- Ability to work in a fast-paced environment.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Flextime
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Chester, NS: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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