Administrative Assistant, Support Services

2 weeks ago

Chester, Canada Northwoodcare Incorporated Full time

**Department: Support Services - Shoreham Village**

**Responsible to: Manager, Support Services**

**Effective Date: Immediately**

**Hours of Work: 80 hours biweekly (8 hour shifts)**

**Pleaese note: Possible occasional holiday Monday to help cover data entry for payroll**

**Position Qualifications**:

- Community College Diploma; Business Administration
- One to two years of relevant work experience
- Knowledge of Microsoft Office required

**Position Summary**:
Provides administrative support to the Shoreham Support Services team and other care team staff.

**Performance**:

- Must demonstrate mental, emotional and physical ability to carry out duties and responsibilities of the position
- Must demonstrate empathy, respect and interest in providing quality care and service to residents.
- Must demonstrate good organizational skills and the ability to prioritize work responsibilities.
- Must demonstrate skills in both written and verbal communication
- Must be regular in attendance, and report to work on time
- Must always be well groomed and must maintain a high standard of sanitation in work area.
- Must always adhere to maintaining safety in the workplace
- Must demonstrate knowledge of WHMIS and comply with WHMIS legislation
- Must be able to work as a team player, working cooperatively with all staff members
- Must attend in-service programs while on duty when deemed appropriate with all staff members.
- Must maintain confidentiality in all matters related to Shoreham
- Employees must work in accordance to Occupational Health & Safety

**Responsibilities**:

- Provides support to Food & Nutrition and Infrastructure areas
- Provides relief support to the LTC Administrative Assistant in their absence.
- Minutes - Staff meetings
- Filing (Resident, staff, accounting)
- Mail collection and distribution
- Prepare orientation packages for new hires
- Answering phones, and assisting residents, staff, and public with general inquiries
- Supports the admission process
- Maintains databases and creates reports
- Schedules and organizes appointments
- Maintains electronic charts in accordance with PHIA Guidelines and ensures paper document filling follows established process
- Assists with applicant reference checks and onboarding paperwork
- Prepares supply order and maintains inventory
- Prepares attendance letters
- Supports projects and new initiatives (software/system implementation)
- Avanti Super user
- Other assigned duties

**Salary**:
**As per the Shoreham scale**

**Applications**:
**Job Types**: Full-time, Permanent

Expected hours: 40 per week

**Language**:

- English (preferred)

Work Location: In person

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