Administrative Assistant/receptionist

1 week ago


Vaughan, Canada Reena Full time

**Description**:
**Job Summary**:
The
**Administrative Assistant & Receptionist **is responsible to provide ongoing receptionist and administrative support to Reena at an assigned work location and provide back up support where required. Duties will include, but not limited to serving all visitors, residents and staff in a welcoming manner and directing them appropriately, notifying staff/residents of visitor arrival, maintaining telecommunications systems, responding to both internal and external inquires, mail and parcel delivery tracking and management, scheduling meetings and appointments and working collaboratively with staff and external visitors while operating in a professional and respectful manner that promotes the mission, mandate and values of Reena.
- **Friday (4:00PM-9:00PM)**:

- **Saturday (9:00AM-9:00PM)**:

- **Sunday (9:00AM-9:00PM)**

**Responsibilities**:

- Provides reception and greeting for incoming visitors and staff both in person and in electronic forums
- Provides administrative support, including general filing, inputting electronic data/information, preparing and distributing computer documents (public service announcements, memos), letters and other documents as required
- Updates all related forms and data/information
- Develops and monitors clerical related system to increase efficiency of department
- Creates reports as required
- Assists in preparation for compliance audits
- Procures supplies for department as needed
- Coordinates meetings for team
- Records and prepares meeting minutes
- Provides training and mentorship to potential trainees for the role
- Other administrative duties as assigned in relation to departmental needs

**Formal Education and Experience**:

- Minimum of 2-3 years of administrative experience
- Diploma in a related field
- General knowledge of non-profit environments preferred
- Experience with the developmental sector preferred
- Basic knowledge of Judaic customs (an asset)
- Proficient in technological uses, including but not limited to the use of Microsoft Office Suite, spreadsheets, internet research and social media

**_Reena will comply with the Ontario Human Rights Code (OHRC) and accommodate staff, that for bona fide human rights protected reasons are unable to be vaccinated, based on providing supporting documentation that substantiates this requirement._**
- Reena is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources._

**About Reena**:
Reena is a non-profit organization that promotes dignity, individuality, independence, personal growth and community inclusion for people with diverse abilities within a framework of Jewish culture and values.

Reena was established in 1973 by parents of children with developmental disabilities as a practical alternative to institutions. In 1977, Reena began receiving funding from the Ontario Ministry of Community and Social Services and since that time has grown to provide support for hundreds of individuals with developmental disabilities and their families. Reena offers a variety of services including: residential support, respite programs, counselling, therapy and advocacy.



  • Vaughan, Canada FSB GROUP LTD. Full time

    The FSB culture is about people, relationships and the relationships it has with its employees. We know it takes time to foster a strong relationship and it is something that the FSB team is committed to. We feel it is important to connect to the needs and wants of our employees and offer room for growth and additional learning as we expand our footprint. We...


  • Vaughan, Canada CarHub - North York Chrysler Full time

    **Responsibilities** - Answer incoming calls in a timely manner with a friendly, outgoing demeanor. - Take messages for employees-always include a proper name and phone number. - Directing incoming phone calls within the group. - Completing reports etc. as requested by management - Prepare vehicle dockets for delivery. - License all vehicles for delivery -...


  • Vaughan, Canada White Pine Health & Wellness Centre INC Full time

    **About us** White Pine Health & Wellness Centre COVID-19 considerations: We are following government guidelines by including a clear barrier at the front desk, all workers and clients wearing a mask throughout their time in the clinic, maintaining social distancing within the clinic, and disinfecting areas after each client. All customers & employees...


  • Vaughan|Toronto, Canada Ignite Talent Solutions Full time $40,000 - $60,000 per year

    Receptionist / Legal Administrative Assistant Job descriptionOur client is a busy Family law firm based in Toronto and they are currently offering an exciting opportunity for an experienced Receptionist / Legal Administrative Assistant to join their team.Your new roleIn this new role you will often be the first point of contact both virtually and in...

  • Receptionist

    1 week ago


    Vaughan, Canada SmartCentres Full time

    **Job Title**: Receptionist **Reports To**: Senior Manager, Corporate Services **Department**: Human Resources and Corporate Services **Hours**: Monday - Friday 9am to 6pm. Position Summary The Receptionist is often the first contact that tenants and visitors encounter when calling or visiting the Company. It is important that this first contact be a...


  • Vaughan, Canada Multidisciplinary Rehab Clinic Full time

    **Full time/Part time Front Desk Receptionist/ Office Administrator Position** We are seeking a passionate individual to work with us in our comprehensive, progressive health clinic offering a wide range of health services and products. - Effectively multi-task and prioritize in a busy environment - Be competent using a computer (including Word, Adobe,...

  • Store Administrator

    2 weeks ago


    Vaughan, Canada Goemans Appliances Full time

    **Position**:Store Administrator (permanent full-time) **Location: Goemans Vaughan** **Schedule**:Monday - Friday **Compensation**: Competitive Salary + bonus structure with health and dental benefits **Job Duties** - Day to day administration at store level, including scheduling and coverage of all functions outside of sales, updating price tags and...

  • Dental Receptionist

    1 week ago


    Vaughan, Canada Woodbridge dental Full time

    '''Duties''' - Greet and welcome patients as they arrive at the dental office - Answer phone calls and schedule appointments for patients - Verify insurance coverage and assist with insurance claims processing - Collect and record patient information, including medical history and personal details - Manage patient records and ensure they are accurate and...


  • Vaughan, Canada Professional Care Rehab Centre Full time

    Professional Care Rehab Centre is a multi-disciplinary rehab clinic in North Thornhill. We are located on Dufferin Street, just south of Rutherford Road. Our clinic offers rehabilitation services such as Chiropractic, Physiotherapy, Massage Therapy and Acupuncture. Our team is dedicated to providing quality care and treatment to all our patients. We are...


  • Vaughan, Canada Zemlar Offices Full time

    **OFFICE ADMINISTRATOR** Zemlar Offices is an all-in-one business workspace solution provider across the GTA since 2011. We provide customized furnished private office spaces, meeting rooms, co-working spaces, one day office, and virtual office services. **Major duties and Responsibilities** - Meet and greet clients and visitors in a courteous and friendly...