Receptionist/administrative Assistant

6 days ago

Vaughan, Canada Forest Gate Full time

**About us**

Forest Gate is a real estate development and asset management firm which contributes to the creation of prosperous and healthy communities for all.

We are seeking a Receptionist & Administrative Assistant to join our team at Forest Gate in Vaughan, ON. This is a full-time, onsite position with great benefits

**Responsibilities**:

- Greet, screen and hold visitors at Reception until appropriate department is ready for the visitors
- Ensure that visitors don't enter elevator until approved by appropriate department
- Answer inbound phone calls and direct calls to the correct department
- Deal with courier packages, mail and deliveries for 2nd and 3rd floor occupants
- Schedule appointments
- Assist with maintaining office filing systems and records
- Maintain office supplies inventory
- Order office supplies and new stock from vendors as needed.
- Manage office equipment, including printers, copiers, scanners, phones, etc.
- Coordinate with vendors for new equipment as needed.
- Manage office break room refreshments and snacks.
- Assist in maintaining the front desk calendar and schedule of appointments.
- Maintain front desk organization and cleanliness.
- Perform other duties as assigned by management.

**Qualifications**:

- High school diploma or equivalent required. Associates degree preferred. Bachelor’s degree a plus (or equivalent)
- Previous experience in office administration preferred. Knowledge of general office equipment (e.g., phones, printers, etc.)preferred.

**Benefits**:

- Company events
- Dental care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

Work Location: In person

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