Administrative Coordinator

4 days ago

Richmond, Canada Coca-Cola Canada Bottling Limited Full time

Posting Locations - Richmond Hill
- Department - Lower Mainland
- Job Function - Manufacturing/Production Operations
- Employee Type - Regular Employee FT Salaried
- Shift/Hours - Monday to Friday (Onsite)
- Salary: $58,500 - $62000

**About This Opportunity**:
The Coordinator, Administration works hand-in-hand with the General Manager, sales team, finance, and office staff to keep day-to-day operations running smoothly. In this collaborative role you will coordinate team activities by scheduling meetings, building agendas, capturing action items, and distributing timely sales reports so everyone stays aligned. You’ll keep communication flowing by managing the main phone line and promptly routing or responding to inquiries from employees, visitors, vendors, and the public. Partnering closely with Finance, you will help prepare daily and weekly sales and financial snapshots, process accounts payable and receivable in SAP, and maintain shared dashboards that give the business clear visibility into performance. You’ll also transform data into concise PowerPoint decks that support informed decision-making at leadership meetings, while pitching in wherever needed to provide seamless administrative assistance to senior management and colleagues across the office.

**Responsibilities**:

- Process complex administrative project assignments.
- Maintain various departmental database systems and lists.
- Maintain strict confidentiality on highly sensitive matters.
- Create and enter data into spreadsheets.
- Create and handle presentations, complex reports, confidential correspondence, and files.
- Interface with customers and maintain internal and external relationships.
- Coordinate meetings and travel arrangements, and maintain the department calendar.
- Manage expense reports.
- Administer programs, projects, and/or processes specific to the operating unit served.
- Serve as scribe as required to document meeting minutes and action items.
- Create accounts, submit pricing, and place orders.
- Process price adjustments through the Price Deviation Request (PDR) tool.
- Create various spreadsheets and tracking reports.
- Fulfill miscellaneous administrative requests as required.
- Track customer marketing spend.

**Qualifications**:

- Related post-secondary education or equivalent experience required
- 1+ years of experience in an office admin/executive assistant role
- Demonstrated experience in coordinating projects
- Excellent phone etiquette and customer service focused
- SAP knowledge an asset #LI-IM1

**About Us: Proudly Canadian and Independently Owned, We are Coke Canada**

**Important**

All offers of employment at Coca-Cola Canada Bottling Limited (“Coke Canada Bottling”) are conditional upon a successful background clearance obtained through our contracted third-party vendor. The standard clearance requirements depend on the position and may include some or all of the following: criminal clearance, employment verification, education verification and drivers abstract review. Please advise the Talent Acquisition team if you have any questions or concerns in regards to this once you are contacted for further consideration.

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