Property Administrator

6 days ago

Calgary, Canada Blackstone Property Management Full time

**Company Overview**:
Blackstone Property Management Inc provides facility management, condominium corporation management, and homeowner’s association management services to commercial and residential clients in and around the Calgary area. We are a small company with ten members on the team and we operate out of an office in Inglewood.

**Position Overview**:
**Responsibilities and Duties**:

- Coordinate maintenance and repair requests with contractors and service providers.
- Assisting in processing the accounts receivable and accounts payable.
- Function as the primary administrative support for the property managers.
- Maintain accurate records, files, and documentation for each corporation.
- Prepare meeting packages, agendas, and minutes for Board meetings and Annual General Meetings (AGMs).
- Issue work orders and follow up to ensure timely completion.
- Assist with budget preparation, financial reporting, and invoice coding/processing.
- Track and provide support with compliance issues such as bylaw infractions and chargebacks.
- Distribute communication notices and newsletters to residents.
- Perform general office duties such as filing, scanning, data entry, and mail distribution.
- Other duties as required.

**Skills/Qualities**:

- Minimum of two years experience working in an office setting.
- Strong attention to detail is critical to be successful in this position.
- Superior written and oral communication skills required along with the ability to craft outgoing business communications is essential.
- Intermediate skills needed in Word, Outlook, Excel & Adobe.
- Well-organized and the ability to manage and prioritize multiple deliverables.
- Exceptional listening will be required to work independently on assignments and projects.
- Critical thinking skills are required to solve problems and deal with issues as they arise.
- Reliable and punctual.
- Fluent in English, professional mannerisms, and appearance.
- On-site skill testing will be required as part of the interview process.

Satisfactory completion of background and education verification checks is required prior to commencing employment.

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Office: 1 year (required)

**Language**:

- English (required)

**Location**:

- Calgary, AB T2G 5N4 (preferred)

Work Location: In person

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