Property Administrator

The Property Administrator is responsible for the day-to-day accounts receivable, accounts payable
accounting system inputs, timely tenant rental collection, tenant insurance documentation, tenant account
reconciliations, bank deposits, general inquiries involving lease administration issues and related
administrative functions. Assist Property Manager in budget preparation and monthly and quarterly
reporting processes.

Your Responsibilities:
**General Property Administration**:

- Input new accounting/lease administration data in a timely manner for new tenants & renewals,

prepare lease abstracts and complete any adjustments as required
- Review and print related monthly and quarterly reports (rent rolls, accounts receivable, rent-up,

accounting reports) and provide the Property Manager with any changes to the rent roll or other
reports as requested
- Primary point of contact for any billing and/or collection issues
- Ensure the tenant insurance certificates are on hand as each tenant insurance renewal date
- arrives
- Prepare cheque requisitions for tenant allowances, lease commissions, etc.
- Maintain a log of project costs and prepare expenses for Property Manager approval
- Respond to general day-to-day inquiries and concerns from tenants
- Organize and maintain complete tenant and building-related files
- Maintain filing systems for contracts, insurance certificates, tenant information, and other
- documentation
- Assist Property Manager with obtaining supplier, and contractor quotations and assist with

contract administration.

**Accounts Payable/Receivable Responsibilities**:

- Process invoices for necessary review and approval on a timely basis
- Review and allocate accurate codes to all invoices
- Prepare cheque requisitions for tenant allowance, etc.
- Review rent rolls for accuracy
- Process bank deposits and reconciliation; take deposits to bank as required
- Accounting system entries and procedures (tenant chargebacks, adjustments,
- etc.)
- Contact tenants to ensure timely collection of receivables
- Enroll tenants in PAD and EFT programs
- Prepare monthly A/R report for internal and external reporting
- Reconcile accounts and advise tenants of any outstanding amounts on a timely basis
- Administer tenant chargebacks
- Liaise with the Property Manager on delinquent accounts
- Respond to tenant inquiries about pre-bill or year-end calculations

**Budget and Monthly/Quarterly Reporting Books**:

- Assist in the preparation of annual budgets and reporting books (monthly and quarterly as

required)
- Assist in the preparation of annual operating cost pre-bill calculation and year-end

reconciliations
- Prepare and update monthly and year-end accruals

**General Office Duties**:

- General office administration duties as assigned.
- Requirements:

- 3-5 years’ experience in office and/or property administration ideally in Property Management
- Experience in commercial real estate, lease review, information, and billing set, inputting
- information into Yardi and other IT systems.
- Must have a positive “can do” and “willing to pitch in” attitude
- Must be self-motivated, and can work both independently and as part of a team
- Outstanding written/verbal communication and interpersonal abilities.
- MS Teams)
- Digital and paper filing
- Organized with the ability to prioritize and multi-task.
- Reliable with patience and professionalism.
- Ability to work with diverse and multi-disciplinary teams.
- Detail-oriented and efficient
- Explore, articulate & implement process driven efficiencies
- Willing to exceed expectations to produce quality work
- Experience with Yardi Voyager is an asset

About Epic Investment Services

Epic is a fully integrated real estate management platform providing asset, investment, and property
management services to institutional, wealth managers and high-net worth investors. Headquartered in
Toronto, Canada, Epic has over $13 billion in assets under management across Canada and the U.S.
comprised of 22 million square feet of office, retail, industrial, and multi-family residential properties.

How to Apply:
Epic Investment Services is committed to diversity, equity, inclusion, and is an equal-opportunity
employer. All qualified applicants will receive consideration for employment without regard to ethnicity,
age, religion, race, gender identity, physical ability, sexual orientation, or any other elements protected by
law. Epic Investment Services is committed to providing access, equal opportunity, and reasonable
accommodation for individuals with disabilities in employment. For all internal and external applicants who
for assistance/support.

We sincerely appreciate the interest of all applicants, however, only those selected for an interview will be
contacted. **No telephone calls or Agencies please**.