Property Administrator

GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.
We’re looking for a Property Administrator to assist with a variety of administrative functions for a portfolio of properties, including processing and maintaining tenant files, depositing rental cheques, processing tenant rental cash receipts, accounting invoices and administering property invoices for payment and accounts receivables and collection.
RESPONSIBILITIES
Payment Processing
- Identify operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing, monthly purchase order reconciliation.
- Prioritize property operating expense invoices that require immediate payment.
- Maintain control logs of property utility, property tax, leasing and capital expenditure invoices utility tracking administration.

Reporting
- Preparing, processing and submitting monthly accounting reports such as accounts payable, electronic fund transfers, and deposit of rental cheques.
- Maintain an accurate filing system for audit and reference.
- Maintain utilities consumption and costs tracking sheets.
- Percentage rent reporting as required.

Administrative Support
- Assisting Property Manager and Senior Property Administrator with compilation and maintenance of all documentation, binders, files, electronic filing, expense reports and various administrative duties.
- Administration of Vendor Maintenance requirements.
- Work closely with various internal groups and property managers to ensure all administrative aspects of Tenancy Leases are maintained.
- Maintaining tenant emergency contact information and administration of tenant information in Angus.
- Provide back up for Sr. Property Administrator.
- Assist with staff educational requests.

Tenant Communications
- Handle a variety of internal and external vendor inquiries regarding invoice payments.
- Collecting, reviewing, and tracking tenant insurance certificates and corresponding with tenants to ensure compliance to policies and lease requirements.
- Compose and send tenant advisories and onboarding packages as required.
- Actively participate in tenant appreciation events, liaising with marketing to ensure successful events.

QUALIFICATIONS
- 2 + years of experience in property administration/real estate property accounting.
- Proficiency with Yardi and Angus systems.
- Currently enrolled in BOMI RPA program is considered an asset.
- Proven record of exemplary customer services.
- Post secondary education in a related discipline.
- Proven organizational and multi-tasking skills; ability to cope with changing client needs and delivering successful results within respective required time frames.
- Exceptional written and verbal communications, organization, interpersonal and time management skills.
- High initiative, professional and flexible.

WHAT WE OFFER
- 3 weeks of vacation per year
- 3 paid personal days per year
- Half-day every Friday before a long weekend
- Eligible to participate in our annual performance based bonus program
- A comprehensive health benefits plan that supports you and your family
- Up to $2,000 annual education allowance
- Up to $5,000 annual mental health coverage
- A friendly, welcoming, and supportive culture
- Many social and team events

Our Business
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.
Our Commitment to Diversity
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.