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Payroll Administrator
3 weeks ago
Are you passionate about payroll and time administration? Do you thrive in a collaborative and customer service-focused environment? If so, we have an exciting opportunity for you at our Dartmouth, NS office
As a vital member of our time entry and payroll team, the **Payroll Administrator**plays a key role in meeting our payroll obligations. You'll collaborate across various departments to ensure compliance with Fleetway policies and provincial legislation. Your responsibilities will include overseeing new hire, leave management, and termination processes in our HR and Financial systems. You'll also be responsible for the weekly time entry and payroll process for staff and subcontractors, as well as managing paid time off administration and workers' compensation compliance.
- Coordinate the entry of staff and contractor timesheets, ensuring timely and accurate submission each week.
- Process data entry and changes in HR and time systems, identifying and correcting errors.
- Ensure accurate and timely entry of new hires and staff changes
- Reconcile vacation and banked overtime balances, review vacation requests, validate general ledger balances and submit journal entries.
- Administer workers' compensation remittances and facilitate leave management processes, including disability, sick, maternity, and paternity leaves.
**Education & Experience**:
- College Diploma or equivalent combination of education and experience.
- PCP certification is an asset and can substitute formal education.
- 2-5+ years of payroll processing experience.
- Strong computer skills with proficiency in Excel and experience with financial enterprise systems and HRIS.
- Ability to meet strict deadlines with a keen eye for detail in timekeeping and payroll analysis.
- Comfort working efficiently with multiple programs and windows for extended periods.
- Prior experience in time entry processing in an enterprise financial system and/or HR system considered an asset.
We are **Fleetway** We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.
Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.
All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.
What We Offer:
- We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
- We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
- Flexible work hours (with core hours)
- We have Mental Health first aid trained staff in all offices
- A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
- Ability to save for your future with our company matching RRSP program
- 15-week maternity leave top-up program
- Employee & Family Assistance Program
- Annual health & wellness reimbursements
- Business casual work environment, with casual Fridays
- A slick company jacket that will definitely make you the envy of your friends
Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
