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Warehouse Admin Assistant

2 weeks ago

Toronto, Canada Fairweather Ltd. Full time

**Job Title: Warehouse Administrative Assistant**
**Location: Head Office - Toronto, ON**
**Employment Type: Full-Time**
**Reports To: Warehouse Manager / Operations Team**

**About Us**:
At _Fairweather_, we’re a proudly Canadian retail brand with a fast-paced and dynamic work environment. Our team is dedicated to excellence in logistics, customer satisfaction, and operational efficiency. We're currently seeking a proactive and detail-oriented **Warehouse Administrative Assistant** to support our growing warehouse operations.

**What You’ll Do**

As a key member of our warehouse administration team, you’ll help ensure smooth day-to-day operations by managing documentation, supporting logistics coordination, and driving process accuracy.

**Administrative & Inventory Support**
- Maintain accurate and up-to-date inventory records across warehouse and ERP systems.
- Process shipping documents including invoices, packing slips, and return authorizations.
- Create and distribute inventory, shipping, and receiving reports for internal use.

**Communication & Scheduling**
- Act as the communication bridge between warehouse teams, logistics providers, and other departments (sales, customer service, etc.).
- Schedule inbound and outbound shipments, coordinating with carriers and internal stakeholders.

**Compliance & Documentation**
- Ensure documentation for quality control, safety, and compliance is complete and audit-ready.
- Assist in maintaining procedural manuals and safety documentation.

**Operational & Team Support**
- Monitor and replenish warehouse office supplies.
- Support new warehouse staff with onboarding documents and admin setup.
- Participate in special projects such as inventory audits, seasonal surges, and process improvements.

**What You Bring**

We’re looking for someone who thrives in a collaborative, high-energy environment and brings the following qualifications:

- **Full-time availability** to work on-site at our head office.
- Strong **problem-solving, analytical, and mathematical** skills.
- High proficiency with **Microsoft Office** (Excel, Word, Outlook).
- Excellent **verbal and written communication** abilities.
- Proven attention to detail and ability to **multitask and prioritize** effectively.
- Ability to **work independently** and show initiative in a fast-paced setting.
- Organizational superpowers — you know how to keep processes flowing smoothly

**Why Join Us?**
- Be part of a passionate and collaborative team.
- Contribute to a growing Canadian company with room to grow.
- Supportive leadership that values initiative and precision.
- A workplace culture where your voice and contributions matter.

**Fairweather is an equal opportunity employer.**

**Job Types**: Full-time, Permanent

**Benefits**:

- Store discount

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

Work Location: In person