Office Administrator

1 week ago

Halifax, Canada Graysbrook Capital Ltd. Full time

Graysbrook Capital Ltd. (Graysbrook) is a licensed private mortgage lender servicing a wide range of clients across the Atlantic Provinces and the Ontario markets. With our exceptional service and specialization in creative short-term mortgage solutions, we provide opportunities to a diverse client base through flexible underwriting criteria and a common sense approach. Through this service focus and continued partnerships with industry leaders, we are one of the largest private lenders in Atlantic Canada. If you are interested in joining a reputable, dynamic, fast-growing, community-oriented firm with a true commitment to service excellence, consider the following role:
**Office Administrator**

Reporting to the Director of Alternative Lending, the Office Administrator is responsible for the administrative function to support Graysbrook’s operations. This role encompasses administrative, accounting and client-based activities, ensuring accuracy, completeness, timeliness and effective dissemination of information in the organization. The key areas of responsibilities are:

- Administration: organize and maintain complete files, records and documents; prepare and send various communications, including for payments, payouts and renewals; compile monthly operational and financial data in the defined format; set up client files and maintain up to date information in the prescribed system.
- Accounting: record and process all client payments; reconcile the general ledger accounts; record vendor invoices for payment.
- Client-based: follow-up on payments as required and support the collection process; investigate client transactions and tracing items; respond to client enquiries; on behalf of clients, interact with lawyers for the funding and payout processes.
- **Education / Experience**:_
- University degree in business or an equivalent from a community college.
- Minimum of three (3) years in an administrative support role.
- Basic accounting experience, with banking experience considered to be an asset.
- Equivalent combination of education and experience will be considered.
- **Employment Equity, Diversity & Inclusion at Graysbrook**:_

This is a full-time position that offers compensation commensurate with experience and qualification as well as competitive benefits, including a hybrid work option that provides for a remote work component.

**Closing date for this opportunity is March 18, 2025.**
- **Method of Applying**:_

**Job Types**: Full-time, Permanent

Additional pay:

- Bonus pay

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

**Experience**:

- Accounting: 2 years (preferred)
- Administrative: 3 years (preferred)

Work Location: Hybrid remote in Halifax, NS B3L 4W8

Application deadline: 2025-03-18

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