Accounts Payable and Receivable Clerk

1 week ago

Brampton, Canada Smart IP Full time

**ACCOUNTS PAYABLE**:

- Train and become familiar with in house system - Q360 program
- Update bank reconciliations for Meteor, Smart IP and 134
- Billing from Sales Q / creating calls for sales orders
- Entering and matching invoices, maintaining and filing all vendor invoices and paperwork
- Answer payable phone line and phone support when required (lunches, covering reception)
- Approve credit and set up new customers in system
- Keep accurate records of all customers
- Prepare credit notes and adjustments
- Process credit card payments
- Enter/bill installs and projects for Meteor and Smart IP
- Work closely and follow up with Project Managers, Service and Sales departments to stay on top of Project status and billing progression
- Update project tracker for Meteor and Smart IP
- Update statutory declarations, insurance certificates for projects
- Collections for installs and projects for both Meteor and Smart IP
- Attend and update files at clean order meetings
- Aged payables report - identify vendors for payment with Controller/CFO and complete cheque runs
- Preparing cheques for signature
- Mailing out cheques
- Reconcile vendor accounts
- Bank reconciliations for Meteor Smart IP and 134
- Track un-vouchered PO’s
- Month end reports (A/R, A/P, cash receipts, cheque register, debit notes)
- Complete credit references for potential vendors
- Maintenance invoice for Dufferin Peel School Board
- Toronto District School Board monthly billing report
- York School Board SLA report
- Reconciling of monthly credit card statements
- Assist in year end reports and T2200 forms

Job Requirements (Must be able to work)
- Proactive and able to multi task
- Strong attention to detail
- Ability to work well with other departments
- Ability to work in a fast pace and demanding environment
- Team player

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Casual dress
- Company events
- Extended health care
- On-site gym
- On-site parking
- Paid time off

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Brampton, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- accounts payable: 1 year (preferred)

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