Executive Assistant

1 week ago

Toronto, Canada Evertop Management Limited Full time

Love being an Executive Assistant? Love cleaning up the chaos that happens in startups? Have tech experience? Are always one step ahead of everyone? Then you want to join the Take It Easy Group team. We are a fast-growing Fractional EA and PA team that supports North American Tech Startups. We are a remote first company and are disrupting the way people think of the VA and EA worlds. Our ambition is to redefine how CEOs / Founders think of working with Executive Assistants, and in doing so become more than just a part time assistant for hire. We strive to be strategic partners in business. We love building relationships with our clients and our Fractional EAs and PAs never work with more than 4 clients at a time. We are hiring for multiple full-time positions.

Job Responsibilities:

- Serve as the primary point of contact for internal and external parities on all matters
- Calendar management & meeting coordination for multiple CEOs / Founders
- Inbox management for multiple CEOs / Founders as well as agenda coordination & note-taking
- When necessary, represent the CEO / Founder by attending meetings in their absence and speaking on their behalf
- Manage event planning and travel / accommodations / arrangements
- Organize and coordinate executive outreach and external relations
- Assist with managing Board of Directors
- Record and submit expense reports
- Some personal assistant duties such as gifting, reservations, confirming appointments, personal travel, etc.
- Other ad hoc EA duties

Qualifications / Skills:

- Thrives in a collaborative yet fast-paced environment
- Can exhibit extremely high attention to detail, especially in operational responsibilities
- Readily adapts personal, interpersonal, and leadership behaviour, understanding that different situations may call for different approaches
- (We shouldn’t have to say this.. but putting it out there anyway)Extensive knowledge with GSuite, Office, Zoom, Teams, Slack, Asana + Trello
- Is a creative problem-solver, adapts well to change, and can independently resolve any challenges through proposing and executing solutions
- Deliberate and forward thinking in approaching challenges
- Comfortable operating with ambiguity, navigate uncertain situations, and drive for clarity
- Outside the box thinking, someone who is not afraid to ask questions and look for new / different solutions
- Loves to create order
- Resilient, highly motivated
- Exceptional at proactive thinking
- Ability to work independently and meet deadlines
- Passionate about being an Executive Assistant and helping others succeed

Education, Experience, and Licensing Requirements:

- 10+ years as an Executive Assistant supporting a variety of Executives and teams, preferably C-level support experience
- Experience working with startups
- Extremely comfortable with new technology

**Salary**: $70,643.00-$77,147.00 per year

**Benefits**:

- Dental care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

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