Administrative Assistant

**Administrative Assistant [Temporary 6 month contract]** Office Location **Toronto [200 King St. W.], ON** Alternate Location Req # **8527** **Who we are** You know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That's what's most important to us. We're building a thriving organization that's purpose driven and still want to remember what your favourite milkshake flavour is. **As an Administrative Assistant [Temporary 6 month contract] your responsibilities will include**: - Contributing to the team culture by looking for ways to improve work methods and ensuring positive work relationships - Use your Microsoft Office skills every day; preparing, editing and formatting letters, reports, presentations, financial statements and other documents - Preparing and editing reports, proposals, marketing materials, and other communications (strong proofing and formatting skills are essential) - Preparation and presentation of financial statement packages - Be efficient with filing, faxing, scanning and photocopying as well as coordinating and preparing invoices to clients - Managing contacts and prospects in Customer Relationship Management ("CRM") tool - Managing correspondence on behalf of the Partners and Managers - Providing assistance with travel arrangements - Expenses administration - Coordinating external/internal appointments, meetings, room bookings, and meals/catering - Reception relief - Support the business with other administrative tasks as required *** **Be Grant Thornton** If you're a bit like us, you're driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts "we before me", where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you'll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that's when the magic happens **Think you've got what it takes to be an Administrative Assistant [Temporary 6 month contract]? Like the colour purple? Great. Here's a few more boxes we're also hoping you can tick**: - 2-3+ years of administrative experience in a busy professional services environment (public practice would be an asset); working with multiple projects and meeting (at times competing) tight deadlines - Known for strong attention to detail by producing high quality work - Reputation and demonstrated track record of working independently, showing initiative and eagerness to learn, a continuous improvement mindset, and a bias for action - Experience editing and formatting financial statements (in particular using Caseware) would be an asset - Experience with CRM tool would be an asset - Ability to work for several people at the same time - Solid business acumen, management, and problem-solving skills - Strong multitasking, organizational, and office administration skills - Significant knowledge and experience working with MS Word, Excel, and PowerPoint - Must be willing to work overtime periodically At Grant Thornton we're focused on making a difference in the lives of our clients, our colleagues and our communities. That's our purpose. Or, as we like to say, living our purple. **Are you ready to Discover Your Purple?** LI-HYBRID