Operations Administrative Assistant

2 days ago

Chilliwack, Canada Qualitree Propagators Inc. Full time

**Do you desire to experience a high level of collaboration and teamwork with amazing people?**

Our team members enjoy problem-solving, pay attention to detail, love continuous learning, and are resourceful. We offer on-the-job training and opportunities for growth.
- **Looking for a challenging and rewarding career?**

You’ll fit well on our team of A-players in our positive, uplifting, and appreciative culture.

We are looking for an **Operations Administrative Assistant** to join us as we partner together with our customers (horticulture growers across North America) to supply quality plants.

**Join us on our journey, Growing Partnerships & Delivering Excellence.**

**What you’ll get from us**
- Passion & energy in a growing business
- A vision for the future with increasing expansion, innovation, and new technology
- A dedicated team that is all working together towards a common goal
- Excellent values, in a culture where our values are lived out daily
- Continuous training and career growth opportunities
- Fun employee activities
- A competitive compensation package including innovative benefit coverage

**What we need from you**
- A strong work ethic founded on a passion to serve others
- Commitment to team effort and collaboration
- A common-sense safety approach
- Attention to detail/accuracy
- A continuous improvement mindset; ability to work together to highlight opportunities for improvements

**Job Summary**

The Operations Administration Assistant is a critical role in providing dedicated support to the Operations Team, and ensuring all administrative duties are carried out smoothly and efficiently. The Operations Administrative Assistant will work mainly under the supervision of the Operations Manager as well as other members in the Operations team. This is a full-time position.

**Work Performed**:

- Attending meetings (including virtual meetings) to record minutes when applicable
- Conducting research, compiling data, and preparing (or helping to prepare) documents, reports, and presentations for the Operations Team
- Creating and/or updating Standard Operating Procedures and cross-training manuals
- Finalizing/checking over shipping documents
- Coordinating and assisting in sticker and label printing for shipment preparation
- Ensuring labour tracking information is up-to-date
- Coordinating and updating the Qualitree community picture board
- Performing other administrative duties as needed
- In slower times, participating in other duties within the Operations Department such as planting, sorting and other operational-related tasks.

**Education & Work Experience**:

- High school diploma (or equivalent)

**Skills**:

- Observing and respecting Qualitree’s vision and core values
- Displaying a strong work ethic founded on a passion to serve others
- High level of attention to detail/accuracy and an ability to coordinate a wide variety of administrative duties
- Excellent technical skills and proficiency in a variety of computer programs
- Ability to prepare routine material from general instruction, effectively asking for clarification when required
- Willingness to work occasional additional hours / maintain a flexible schedule to reflect the needs of the department

Schedule:

- Monday to Friday
- Overtime

**Experience**:

- warehouse: 1 year (preferred)

**Language**:

- Spanish (preferred)

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